International Student Administration Executive

AVENTIS GRADUATE SCHOOL PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Aventis Graduate School is seeking an International Student Administration Executive to support onboarding and Student’s Pass administration. You will manage records, address student inquiries, and assist in orientation and events.

The role involves preparing official letters and coordinating administrative tasks to ensure a smooth student experience in a diverse ASEAN context.

Qualifications

• Diploma or degree holders welcomed.
• No prior experience required; training provided.
• Strong communication and interpersonal skills.
• Organisational skills, responsibility and attention to detail.
• Comfortable interacting with students from diverse countries and cultures.
• Basic proficiency in Microsoft Office or Google Workspace.

Responsibilities

• Assist international students with enrolment, onboarding, and administrative processes to ensure smooth transitions
• Process Student’s Pass applications, renewals, cancellations, and related documentation accurately and timely
• Maintain and update student records, following up on outstanding documents to ensure completeness
• Respond promptly to student enquiries via email, phone, WhatsApp, and in person to provide clear information and support
• Support orientation programs, attendance monitoring, and general student services to enhance student experience
• Prepare official student letters, confirmations, and other administrative documents with accuracy
• Assist in organizing school events, graduation ceremonies, and other student-related activities to ensure successful execution

Skills

Communication

Interpersonal skills

Organizational skills

Attention to detail

Customer service

Education

Diploma or Degree

Tools

Microsoft Office

Google Workspace

Job description

Company Overview

Established since 2007, Aventis Graduate School is an award-winning education provider with 60,000+ learners across ASEAN. Partnering with universities in the USA, UK, and Australia, Aventis offers graduate diploma and master's programs for working professionals. Certified Great Place to Work®.

Job Summary

We are looking for a motivated and service-oriented International Student Administration Executive to support international student onboarding, documentation, Student’s Pass administration, records management, and student enquiries.

Responsibilities

• Assist international students with enrolment, onboarding, and administrative processes to ensure smooth transitions
• Process Student’s Pass applications, renewals, cancellations, and related documentation accurately and timely
• Maintain and update student records, following up on outstanding documents to ensure completeness
• Respond promptly to student enquiries via email, phone, WhatsApp, and in person to provide clear information and support
• Support orientation programs, attendance monitoring, and general student services to enhance student experience
• Prepare official student letters, confirmations, and other administrative documents with accuracy
• Assist in organizing school events, graduation ceremonies, and other student-related activities to ensure successful execution

Preferred competencies and qualifications

• Diploma or Degree holders are welcome to apply
• No prior experience required; training will be provided
• Demonstrate effective communication and interpersonal skills to engage with diverse students
• Exhibit strong organisational skills, responsibility, and attention to detail in administrative tasks
• Comfortable working with students from various countries and cultures
• Basic proficiency in Microsoft Office or Google Workspace applications