International Relations Support Officer

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

The International Relations Division (IRD) is seeking an organised Administrative/Events Support Officer to assist with logistical tasks for international engagements.

Based in City Hall, you will help prepare materials, coordinate transport and venues, and provide on-site support during visits and events, including registration and ushering, while liaising with stakeholders and vendors.

Qualifications

• Experience in administrative or event support roles is an advantage.
• Able to carry out tasks efficiently and accurately.
• Positive, willing to learn, and ready to support the team where needed.
• Able to interact politely and professionally with stakeholders.

Responsibilities

• Assist with preparation of materials for meetings and events (e.g. printing, packing folders, preparing name lists).
• Procure and organise supplies such as stationery and event materials.
• Support scheduling and booking of transport, venues and related logistics.
• Provide on-the-ground support during visits and events, including registration, ushering and coordination.
• Assist in receiving and accompanying guests (e.g. airport arrivals, transport coordination where required).
• Support set-up and tear-down of meeting rooms and event spaces.
• Liaise with internal stakeholders and vendors to support logistical arrangements.
• Assist in tracking simple tasks and follow-ups to ensure timely completion.
• Provide administrative assistance to support the team’s day-to-day operations.

Skills

Reliability

Execution

Communication

Adaptability

Job description

The International Relations Division (IRD) facilitates and coordinates engagements that strengthen Singapore’s judicial partnerships with international counterparts.

This role provides on-the-ground operational and logistical support to ensure the smooth execution of international engagements, particularly in the lead-up to the event. The officer will support day-to-day coordination tasks and assist the team in delivering high-quality engagements.

1. Logistics& Administrative Support

• Assist with preparation of materials for meetings and events (e.g. printing, packing folders, preparing name lists)
• Procure and organise supplies such as stationery and event materials
• Support scheduling and booking of transport, venues and related logistics

2. On-Site& Ground Support

• Provide on-the-ground support during visits and events, including registration, ushering and coordination
• Assist in receiving and accompanying guests (e.g. airport arrivals, transport coordination where required)
• Support set-up and tear-down of meeting rooms and event spaces

3.Coordination Support

• Liaise with internal stakeholders and vendors to support logistical arrangements
• Assist in tracking simple tasks and follow-ups to ensure timely completion

4. General Support to IR Team

• Provide administrative assistance to support the team’s day-to-day operations
• Support ad hoc tasks as required during peak periods, especially for Bicentennial-related engagements

Requirements:

• Experience: Relevant experience in administrative or event support roles is an advantage
• Reliability: Responsible and dependable, with a strong sense of ownership over assigned tasks
• Execution: Able to carry out tasks efficiently and accurately
• Attitude: Positive, willing to learn, and ready to support the team where needed
• Communication: Able to interact politely and professionally with stakeholders
• Adaptability: Able to work in a fast-paced environment with evolving requirements, calm under pressure

Mondays to Thursdays 8.30 am to 6.00 pm
Fridays: 8.30 am to 5.30pm

Location:City Hall
Contract Period:1 Year

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI