Administrative Support Officer*

ETHOS SEARCH ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 25,000 - 33,000; Full time

Job summary

Ethos Search Associates Pte. Ltd. is seeking an Administrative Support professional for a 1-year renewable contract based in Jurong West, Singapore. The role focuses on scheduling, coordination, data entry, and documentation across projects.

The ideal candidate holds a diploma in business or related fields and demonstrates strong MS Office proficiency, communication skills, and attention to detail to support internal stakeholders effectively.

Qualifications

• Diploma in Business Administration, Office Administration, Engineering, or related field.
• Experience in administrative, coordination, data entry or project support.
• Proficient with Microsoft Office applications: Word, Excel, PowerPoint, Outlook.
• Organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Able to coordinate with internal stakeholders professionally.

Responsibilities

• Administrative support (scheduling, meeting coordination, document preparation, and follow-up tracking).
• Data entry, record maintenance, and updating trackers, contact lists, account information, and project-related documentation.
• Daily operations (prepare meeting materials, compile inputs, maintain filing structures, and coordinate internal submissions).
• Coordinate visits, workshops, events, and stakeholder engagements (logistics, attendance tracking, and post-event documentation).
• Ensure documents and information confidentiality and compliance with policies and standard operating procedures.
• Escalate issues, gaps, or clarification needs promptly.
• Keep track of tasks, timelines, and action items, and provide timely updates to the supervising manager.
• Project and operational support to ensure smooth execution of activities.

Skills

MS Office

Organizational skills

Communication skills

Attention to detail

Follow-through

Stakeholder coordination

Education

Diploma in Business Administration / Office Administration / Engineering or related

Tools

Outlook

Job description

This will be a 1-year renewable contract based in Jurong West

Key Responsibilities

• Administrative support (scheduling, meeting coordination, document preparation, and follow-up tracking).
• Data entry, record maintenance, and updating of trackers, contact lists, account information, and project-related documentation.
• Daily operations (prepare meeting materials, compile inputs, maintain filing structures, and coordinate internal submissions).
• Coordinate visits, workshops, events, and stakeholder engagements (logistics, attendance tracking, and post-event documentation).
• Ensure documents and information confidentiality and compliance with policies and standard operating procedures.
• Escalate issues, gaps, or clarification needs promptly.
• Keep track of tasks, timelines, and action items, and provide timely updates to the supervising manager.
• Project and operational support to ensure smooth execution of activities.

Requirements

• Diploma qualification in Business Administration, Office Administration, Engineering, or a related discipline.
• Experience in administrative, coordination, data entry, or project support.
• Proficient with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Organizational skills with attention to detail.
• Able to follow through on assigned tasks.
• Excellent written and verbal communication skills.
• Able to coordinate with internal stakeholders professionally.

Ethos Search Associates Pte. Ltd.

EA License No: 13C6655

EA Reg No: R1988580 Jacky Chong