Events & Administrative Coordinator | Gov Sector

PERSOL; Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

PERSOL is seeking a Logistics & Administrative Support contractor for a 1-year engagement in Singapore. You will assist with meeting materials, organise supplies, coordinate transport and venues, and provide on-site support during visits and events.

You will liaise with stakeholders and vendors, track simple tasks, and support the IR team during peak periods, including Bicentennial-related engagements. Relevant admin/event experience is preferred; reliability and professionalism are essential.

Qualifications

• Relevant experience in administrative or event support roles is an advantage.
• Responsible and dependable, with a strong sense of ownership over assigned tasks.
• Able to carry out tasks efficiently and accurately.
• Positive, willing to learn, and ready to support the team where needed.
• Able to interact politely and professionally with stakeholders.
• Able to work in a fast-paced environment with evolving requirements and remain calm under pressure.

Responsibilities

• Assist with preparation of materials for meetings and events.
• Procure and organise supplies such as stationery and event materials.
• Support scheduling and booking of transport, venues, and related logistics.
• Provide on-the-ground support during visits and events, including registration and ushering.
• Assist in receiving and accompanying guests, such as airport arrivals and transport coordination where required.
• Support the set-up and tear-down of meeting rooms and event spaces.
• Liaise with internal stakeholders and vendors to support logistical arrangements.
• Assist in tracking simple tasks and follow-ups to ensure timely completion.
• Provide administrative assistance to support the IR team and ad hoc peak-period tasks.

Job description

1 year contract

Office hours - 8.30am to 6pm

Description

1. Logistics & Administrative Support

• Assist with preparation of materials for meetings and events, such as printing, packing folders, and preparing name lists.
• Procure and organise supplies such as stationery and event materials.
• Support scheduling and booking of transport, venues, and related logistics.

2. On-Site & Ground Support

• Provide on-the-ground support during visits and events, including registration, ushering, and coordination.
• Assist in receiving and accompanying guests, such as airport arrivals and transport coordination where required.
• Support the set-up and tear-down of meeting rooms and event spaces.

3. Coordination Support

• Liaise with internal stakeholders and vendors to support logistical arrangements.
• Assist in tracking simple tasks and follow-ups to ensure timely completion.

4. General Support to IR Team

• Provide administrative assistance to support the team's day-to-day operations.
• Support ad hoc tasks as required during peak periods, especially for Bicentennial-related engagements.

Requirement

• Relevant experience in administrative or event support roles is an advantage.

• Responsible and dependable, with a strong sense of ownership over assigned tasks.

• Able to carry out tasks efficiently and accurately.

• Positive, willing to learn, and ready to support the team where needed.

• Able to interact politely and professionally with stakeholders.

• Able to work in a fast-paced environment with evolving requirements and remain calm under pressure.

We regret to inform that only shortlisted candidates will be notified.