Global Engagements & Logistics Coordinator

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

The International Relations Division (IRD) is seeking an organised Administrative/Events Support Officer to assist with logistical tasks for international engagements.

Based in City Hall, you will help prepare materials, coordinate transport and venues, and provide on-site support during visits and events, including registration and ushering, while liaising with stakeholders and vendors.

Qualifications

• Experience in administrative or event support roles is an advantage.
• Able to carry out tasks efficiently and accurately.
• Positive, willing to learn, and ready to support the team where needed.
• Able to interact politely and professionally with stakeholders.

Responsibilities

• Assist with preparation of materials for meetings and events (e.g. printing, packing folders, preparing name lists).
• Procure and organise supplies such as stationery and event materials.
• Support scheduling and booking of transport, venues and related logistics.
• Provide on-the-ground support during visits and events, including registration, ushering and coordination.
• Assist in receiving and accompanying guests (e.g. airport arrivals, transport coordination where required).
• Support set-up and tear-down of meeting rooms and event spaces.
• Liaise with internal stakeholders and vendors to support logistical arrangements.
• Assist in tracking simple tasks and follow-ups to ensure timely completion.
• Provide administrative assistance to support the team’s day-to-day operations.

Skills

Reliability

Execution

Communication

Adaptability

Job description

The International Relations Division (IRD) is seeking an organised Administrative/Events Support Officer to assist with logistical tasks for international engagements.

Based in City Hall, you will help prepare materials, coordinate transport and venues, and provide on-site support during visits and events, including registration and ushering, while liaising with stakeholders and vendors.