Office Administrator (6 Month Contract/Up to $5000)

PERSOL; Singapore; On-site; SGD 50,000 - 73,000; Full time

Job summary

Persol in Singapore is seeking an experienced Office Administrator to organize and coordinate office operations and procedures for efficiency. You will support Vice Presidents, Directors and the Singapore Headquarters and be part of the administrative team.

Key duties include calendar and travel arrangements, expense claims, preparing presentations, coordinating regional meetings, onboarding new hires, and maintaining office supplies with a proactive, detail-oriented approach.

Qualifications

• Degree in any discipline.
• At least 5 years of progressive experience in a similar role.
• Fluency in English is required.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Strong communication and organizational skills.

Responsibilities

• Provide calendaring support to the Vice Presidents.
• Arrange travel for VPs and Directors.
• Provide Concur support (expense claims).
• Prepare business presentations and collate data for regional reports.
• Coordinate logistics for regional meetings, trainings, and workshops.
• Assist in accommodation, airport transfers, and meals for meetings.
• Support overseas seminars and conferences pre- and post-event.
• Assist in onboarding of new hires (laptops, passes, orientation).
• Maintain office supplies aligned with purchasing practices.
• Assist in planning internal events and community activities.

Skills

Fluent English

Excellent communication

Highly organized

Multitasking

Team player

Self-motivated

Interpersonal skills

Deadline-driven

Education

Degree in any discipline

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

About the role

This role is responsible for organizing and coordinating office operations and procedures to ensure organizational efficiency and effectiveness. The incumbent is also required to provide support to the Vice Presidents and Directors in the Singapore Headquarters and is part of the administrative team based in Singapore.

Key responsibilities

• Provide calendaring support to the assigned Vice President(s)

• Provide travel arrangements support to the assigned Vice President(s) and Directors

• Provide Concur support (expense claim) to the assigned Vice President(s)

• Assist in the preparation of business presentations and materials, collating of data, and consolidating of reports from the region

• Manage and assist in the logistic arrangement of regional meetings, training, and workshops – hotel, transportation, visa application, etc.

• Co-ordinate and assist in accommodation, airport transfers, and meals for meetings and workshops

• Provide support for Overseas Seminars and Conferences, including setting up prior to the start and clearance post-meeting/workshop

• Assist in the administration of new hires – requisition of laptop, security passes, workstation and conducting the orientation of the office premise

• Maintain appropriate levels of office supplies consistent with firm purchasing practices

• Assist in the planning of internal events and community engagement events

About you

• Preferably a Degree in any discipline

• At least 5 years of progressive experience in a similar role with a large, complex multi-national company

• Fluency in English is required; other language skills are a plus

• Excellent communication skills, both verbal and written

• Proficiency in Microsoft Excel, Word, and PowerPoint

• Highly organised, detail-oriented, and works with a high degree of accuracy

• Action and results-oriented and able to deal with multiple relationships effectively

• A good team player with strong interpersonal skills

• Able to demonstrate good judgment and is self-motivated

• Ability to multitask and meet changing deadlines