Programme & Secretariat Executive (1 Year)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 55,800 - 61,380; Full time

Job summary

PVH is seeking a dedicated Secretariat/Events Coordinator to assist in planning a high-profile conference programme in Bugis, Singapore. You will coordinate schedules, secure buy-in from diverse stakeholders, and manage secretariat tasks including notes, records, and logistics.

The role involves liaising with committees, vendors and attendees to ensure alignment with strategic objectives. You will help design engaging fringe programmes, oversee hospitality logistics, and support post-event

Qualifications

• 3–5 years in international relations or related work with international organizations.
• Interest in current and international affairs and ability to engage diverse stakeholders.

Responsibilities

• Conceptualise conference programme, schedule, showcases and fringe events.
• Liaise with committees and external partners to align on objectives.
• Plan hospitality logistics including flights, accommodation and transport.
• Perform secretariat duties, vendor liaison and records management.
• Support post-event admin, feedback collection and reporting.
• Refine membership tiers and support transition to digital membership card.
• Engage local and international stakeholders and prepare position papers.

Skills

stakeholder engagement

multitasking

critical thinking

team collaboration

creative problem solving

Job description

Key Responsibilities

• Support the conceptualisation of conference programme, schedule, special showcases, and fringe programmes.
• Engage internal and external stakeholders - public, private, community, and diplomatic sectors - to secure buy-in and alignment on strategic objectives.
• Liaise with attending Committees on strategic and operational coordination, including drafting agreements and ensuring alignment with Committee law.
• Plan hospitality logistics, including flights, accommodation, and ground transport.
• Perform secretariat duties for the client group, including liaison with external vendors, note-taking, records management, and logistical support.
• Support post-event administrative processes, including feedback collection and report generation.
• Secretarial Duties: Perform secretariat duties spanning administrative functions (records keeping, meeting preparation) and strategic/governance support.
• Maintain membership database and support the annual membership open call.
• Design the revenue framework and advise on effective utilisation of membership revenue.
• Refine membership tiers to diversify membership applications.
• Support the transition to a digital membership card.
• Support engagement with local and international stakeholders.
• Represent client group for related meetings, preparing position papers and memos as needed.
• Partner with external vendors on the conceptualisation of related conferences and outreach activities.

Requirements

• At least 3-5 years of work experience, preferably in international relations, and specific to working with International Organizations
• Keen interest in current and international affairs
• Enjoys engaging with a diverse range of local and international stakeholders
• Able to think, speak and write critically and strategically
• Creative, resourceful and able to multi-task
• Excellent team player and able to drive initiatives and projects involving stakeholders from multiple divisions or agencies
• Prior work experience involving the arts and culture sector, international relations and/or stakeholder engagement will be a strong asset

Salary: $5000 - 5500/Month

Contract: 1 Year

Location: Bugis

EA License No.: 96C4864
Reg. No.: R22110485 (Shanice Lim Xin Ni)