Human Resources Executive

India International Insurance; Singapore; On-site; SGD 48,000 - 80,000; Full time

Job summary

India International Insurance is seeking a versatile HR professional to lead Human Resource Operations in Singapore. The role covers the full employee lifecycle, including onboarding, transfers, promotions, and offboarding, as well as maintaining contracts, records, and HR documentation.

You will coordinate talent acquisition, onboarding, learning and development, payroll and benefits administration, HR systems, performance management, employee relations, and policy compliance.

Qualifications

• Manage end-to-end HR lifecycle including onboarding, transfers, promotions, and offboarding.
• Maintain employment contracts, HR letters and employee records.
• Ensure accurate HR data in systems and databases.
• Oversee recruitment activities and onboarding.
• Coordinate training, payroll, benefits, and compliance.

Responsibilities

• Oversee HRIS, payroll systems, attendance, and leave management.
• Coordinate performance management and employee development.
• Ensure compliance with Singapore Employment Act and related laws.
• Support HR reporting and analytics for management.
• Administer office administration and facilities management duties.

Job description

Human Resource Operations

• Manage the full employee lifecycle, including onboarding, confirmation, transfers, promotions, and offboarding.
• Prepare and maintain employment contracts, HR letters, employee records, and HR documentation.
• Ensure accurate maintenance of employee records and HR databases.

Talent Acquisition & Onboarding

• Manage end-to-end recruitment activities, including sourcing, screening, interviewing, offer management, and onboarding.
• Partner with hiring managers to support workforce planning and talent acquisition needs.
• Facilitate smooth induction and orientation programs for new employee.
• Coordinate and facilitate the corporate internship programmes.

Learning & Development (Training)

• Identify organizational, departmental, and individual training needs through training needs analysis.
• Organize and administer internal and external training programmes, workshops, and professional development initiatives.
• Research, evaluate, and manage external training providers, grants, funding opportunities to optimize the L&D budget.
• Oversee the training approval and registration process, ensuring all requests comply with company policy, support employee development objectives, and budget guidelines.
• Track & monitor employee training attendance, effectiveness, and completion records including tracking of employee training (CPD) hours.

Payroll & Benefits Administration

• Support in employee benefits, insurance, leave management.
• Ensure compliance with statutory requirements and timely submission of employee -related reporting.

HR Systems & Digitalization

• Administer and maintain HRIS, payroll systems, attendance, and leave management platforms.
• Ensure HR and payroll data accuracy, integrity, and confidentiality.
• Generate HR reports, dashboards, and workforce analytics for management reporting.
• Collaborate with system vendors and stakeholders to troubleshoot system issues and implement enhancements.
• Drive HR digitalization initiatives and process automation to improve efficiency and employee experience.
• Support implementation and enhancement of HR technology solutions.

Performance Management & Employee Development

• Coordinate annual performance appraisal exercises, KPI tracking and employee development initiatives.
• Monitor employee probation and confirmation processes.

Employee Relations & Engagement

• Serve as a trusted HR point of contact for employee queries and workplace matters.
• Organize employee engagement programmes and staff well-being initiatives.
• Assist in handling disciplinary matters, grievance management, and conflict resolution.

Compliance & Policy Management

• Ensure compliance with the Singapore Employment Act and relevant employment legislation.
• Assist in drafting, reviewing, and enhancement of HR policies, procedures, and updating of employee handbook.
• Maintain strong governance and compliance standards across all HR practices.
• Maintain confidentiality of employee data and HR matters.

HR Reporting & Projects

• Prepare monthly HR metrics and workforce reports including updating Organization Chart.
• Monitor headcount, turnover, absenteeism, and manpower trends.
• Participate in HR improvement projects and organizational initiatives.

Office Administration & Facilities Management

• Manning of Company’s email and office Telephone Directory listing.

• Monitoring the daily attendance of the staff & keep record of the same.
• To cover reception duties when the receptionist is on leave or as and when required.
• Perform general marketing duties (printing of corporate gifts, calendars, diaries, T-shirts, corporate advertisements & managing social media accounts etc).
• Act as the primary point of contact for building management, landlords, and office vendors (e.g. office renovation, air-con servicing, cleaning services, renewal of maintenance contract).
• Conduct regular walkthroughs of the office to identify safety hazards, maintenance needs, or aesthetic improvements, coordinating repairs promptly.
• Coordinating emergency evacuation drills in line with building management requirements.
• Coordinating logistics for in-office meetings, team-building events, and celebrations fostering a positive workplace culture.