HR Executive

VRL Engineering Pte Ltd; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

VRL Engineering Pte Ltd in Singapore is seeking a capable HR & Administration specialist to oversee recruitment, payroll processing, employee records, and work pass administration. You will manage leave and attendance, monitor MOM and Employment Act compliance, perform benefits administration, and coordinate safety and training for construction workers.

The role emphasizes data confidentiality and HR reporting within a dynamic construction environment.

Qualifications

• Experience with end-to-end recruitment and onboarding.
• Proficient payroll processing and regulatory contributions.
• Strong records management and data confidentiality.
• Experience with work pass admin and MOM liaison.
• Familiarity with Singapore Employment Act and safety training.

Responsibilities

• Coordinate end-to-end recruitment and onboarding activities.
• Process monthly payroll accurately and on time.
• Maintain employee files, attendance, and leave records.
• Handle work pass administration and MOM liaison tasks.
• Manage benefits, insurance, and annual renewals.
• Provide HR reports and assist training initiatives.
• Support employee relations and investigations as needed.

Skills

Recruitment & interviewing

Payroll processing

HR data management

Compliance (Singapore MOM Act)

Employee relations

Training & development

Leave & attendance management

Tools

HRIS software

Payroll software

MS Excel

Job description

About the role

This role encompasses comprehensive human resources and administration functions, including recruitment, payroll processing, employee records management, work pass administration, leave and attendance management, employee relations, training and development, compliance with regulatory requirements, insurance and benefits administration, construction workforce management, and HR reporting.

Key responsibilities

• Manage end-to-end recruitment processes, prepare and post job advertisements, screen resumes and conduct interviews, and coordinate onboarding of new employees

• Process monthly payroll accurately and on time, calculate overtime, allowances, bonuses, and deductions, and submit CPF contributions and payroll reports

• Maintain employee personal files and HR databases, update records for leave, attendance, medical claims, and training, and ensure confidentiality of employee information

• Handle work pass administration, liaise with the Singapore Ministry of Manpower (MOM), monitor pass expiry dates and quota requirements, and arrange workers' medical examinations and insurance coverage

• Manage Work Permit, SPass, and Employment Pass applications, renewals, and cancellations

• Monitor employee attendance and timesheets, administer annual leave, sick leave, and other leave applications, and maintain accurate leave records

• Address employee concerns and grievances, support disciplinary actions and investigations, and promote positive employee engagement and workplace culture

• Identify training needs and coordinate training programs, maintain training records and certifications, and coordinate mandatory safety and skills training for construction workers

• Ensure compliance with Singapore Employment Act and MOM regulations, maintain HR policies and procedures, and prepare documentation for audits and inspections

• Manage employee medical insurance and work injury compensation insurance, administer employee benefits and claims, and coordinate annual insurance renewals

About you

• Monitor foreign worker quotas and levies

• Maintain worker accommodation records

• Coordinate worker deployment and manpower planning

• Track workers' certifications and training validity

• Prepare monthly HR reports for management

• Monitor manpower costs and headcount

• Provide reports on recruitment, turnover, attendance, and leave utilization