People & Culture Administrator

Scania Singapore; Singapore; On-site; SGD 35,000 - 48,000; Full time

Job summary

Scania Singapore is seeking a proactive People & Culture Administrator to support day-to-day operations for our Singapore offices and provide administration across Singapore people & culture matters. You will be the first point of contact for employee queries, policies, communications and administrative support in a lean organisation.

The role covers HR operations, recruitment, payroll administration, mobility/work pass administration and statutory compliance, with collaboration across finance

Qualifications

• Supports employee lifecycle onboarding and offboarding.
• Administers employee insurance and other benefits.
• Supports engagement and internal communications.
• Supports relocation and repatriation for expatriates with vendors.
• Coordinates monthly payroll inputs and related updates.
• Assists in HRIS data integrity (SAP SuccessFactors).
• Maintains employee records per policy and regulations.
• Liaises with vendors and finance for cost reporting.
• Supports work pass applications and regulatory compliance.
• Ensures compliance with CPF, MOM, TAFEP, and IRAS.

Responsibilities

• Supports employee lifecycle administration including onboarding and offboarding.
• Administers employee insurance and other benefits.
• Supports employee engagement and internal communications.
• Supports relocation and repatriation arrangements for expatriates.
• Manages end-to-end recruitment activities including coordination and onboarding prep.

Skills

HR operations

Recruitment

Payroll

HRIS SAP SuccessFactors

Work passes administration

Regulatory compliance

Tools

SAP SuccessFactors

Job description

Role Summary

We are seeking a proactive and detail-oriented People & Culture Administrator to support day-to-day People & Culture operations for our Singapore offices whilst providing administration support across Singapore people & culture matters where required. The ideal candidate shall be hands-on, organised, service-oriented and comfortable working in a lean organisation. This individual will be the focal & first point of contact for general employee queries relating to policies, communications and administrative support.

Job Responsibilities

HR Operations

• Supports employee lifecycle administration, including onboarding and offboarding.
• Administers employee insurance and other benefits.
• Supports employee engagement and internal communication activities.
• Supports relocation and repatriation arrangements for expatriates with external relocation vendors, where applicable.

Recruitment & Talent Acquisition

• Manages end-to-end recruitment activities, including interview coordination, offer administration, and onboarding preparation.

Payroll & HR Administration

• Coordinates monthly payroll inputs, including new hires, leavers, salary changes, leave records, claims, deductions, and other payroll-related updates.
• Supports payroll in the submission of annual IR8A tax filings in accordance with IRAS requirements.
• Administers employee confirmation, probation, contract renewals, and employment-related letters.
• Assists in maintaining HRIS data integrity (i.e. SAP SuccessFactor).
• Maintains accurate employee records and HR documentation in compliance with company policies and Singapore employment regulations.
• Liaises with People & Culture-related vendors and internal departments such as finance to ensure accurate people cost-charging and reporting.

Mobility & Work Pass Administration

• Supports and monitor work pass applications, renewals, cancellations and levy payment in accordance with regulatory requirements.
• Coordinates tax clearance (IR21) for departing foreign employees and liaises with payroll on final payments.

Statutory Compliance

• Ensures daily HR operations and documentation are in compliance with statutory and regulatory requirements, including but not limited to CPF, MOM, TAFEP, and IRAS.