Human Resources Executive

INDIA INTERNATIONAL INSURANCE PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

INDIA INTERNATIONAL INSURANCE PTE LTD in Singapore seeks an HR professional to oversee Human Resource Operations, Talent Acquisition & Onboarding, and Learning & Development. The role covers full employee lifecycle management, payroll-related support, and HRIS administration to ensure data accuracy and regulatory compliance.

The candidate will coordinate training programs, support performance management, and assist in employee relations while driving HR digitalization initiatives across the

Qualifications

• Responsibilities include end-to-end HR operations, onboarding, lifecycle management, and payroll support.
• Focus on recruitment, onboarding, L&D coordination, and HR data integrity.

Responsibilities

• Manage full employee lifecycle: onboarding, confirmation, transfers, promotions, and offboarding.
• Prepare and maintain employment contracts, HR letters, records, and HR documentation.
• Ensure accuracy and confidentiality of HR data and databases.
• Lead end-to-end recruitment: sourcing, screening, interviewing, offers, onboarding.
• Support induction programs and corporate internships; align with hiring managers for workforce planning.
• Identify training needs; organize internal/external training and manage budgets.
• Assist benefits administration, leave management, and statutory reporting.
• Administer HRIS, payroll systems, attendance, and leave platforms; generate reports.
• Collaborate with vendors to troubleshoot systems and drive HR tech enhancements.
• Coordinate performance appraisals, KPI tracking, and employee development.
• Handle employee relations, engagement activities, and disciplinary matters.
• Ensure compliance with Singapore Employment Act; update policies and handbook.
• Contribute to HR projects, org initiatives, and governance.

Job description

Human Resource Operations

• Manage the full employee lifecycle, including onboarding, confirmation, transfers, promotions, and offboarding.
• Prepare and maintain employment contracts, HR letters, employee records, and HR documentation.
• Ensure accurate maintenance of employee records and HR databases.

Talent Acquisition & Onboarding

• Manage end-to-end recruitment activities, including sourcing, screening, interviewing, offer management, and onboarding.
• Partner with hiring managers to support workforce planning and talent acquisition needs.
• Facilitate smooth induction and orientation programs for new employee.
• Coordinate and facilitate the corporate internship programmes.

Learning & Development (Training)

• Identify organizational, departmental, and individual training needs through training needs analysis.
• Organize and administer internal and external training programmes, workshops, and professional development initiatives.
• Research, evaluate, and manage external training providers, grants, funding opportunities to optimize the L&D budget.
• Oversee the training approval and registration process, ensuring all requests comply with company policy, support employee development objectives, and budget guidelines.
• Track & monitor employee training attendance, effectiveness, and completion records including tracking of employee training (CPD) hours.

Payroll & Benefits Administration

• Support in employee benefits, insurance, leave management.
• Ensure compliance with statutory requirements and timely submission of employee -related reporting.

HR Systems & Digitalization

• Administer and maintain HRIS, payroll systems, attendance, and leave management platforms.
• Ensure HR and payroll data accuracy, integrity, and confidentiality.
• Generate HR reports, dashboards, and workforce analytics for management reporting.
• Collaborate with system vendors and stakeholders to troubleshoot system issues and implement enhancements.
• Drive HR digitalization initiatives and process automation to improve efficiency and employee experience.
• Support implementation and enhancement of HR technology solutions.

Performance Management & Employee Development

• Coordinate annual performance appraisal exercises, KPI tracking and employee development initiatives.
• Monitor employee probation and confirmation processes.

Employee Relations & Engagement

• Serve as a trusted HR point of contact for employee queries and workplace matters.
• Organize employee engagement programmes and staff well-being initiatives.
• Assist in handling disciplinary matters, grievance management, and conflict resolution.

Compliance & Policy Management

• Ensure compliance with the Singapore Employment Act and relevant employment legislation.
• Assist in drafting, reviewing, and enhancement of HR policies, procedures, and updating of employee handbook.
• Maintain strong governance and compliance standards across all HR practices.
• Maintain confidentiality of employee data and HR matters.

HR Reporting & Projects

• Prepare monthly HR metrics and workforce reports including updating Organization Chart.
• Monitor headcount, turnover, absenteeism, and manpower trends.
• Participate in HR improvement projects and organizational initiatives.

Office Administration & Facilities Management

• Manning of Company’s email and office Telephone Directory listing.

• Monitoring the daily attendance of the staff & keep record of the same.
• To cover reception duties when the receptionist is on leave or as and when required.
• Perform general marketing duties (printing of corporate gifts, calendars, diaries, T-shirts, corporate advertisements & managing social media accounts etc).
• Act as the primary point of contact for building management, landlords, and office vendors (e.g. office renovation, air-con servicing, cleaning services, renewal of maintenance contract).
• Conduct regular walkthroughs of the office to identify safety hazards, maintenance needs, or aesthetic improvements, coordinating repairs promptly.
• Coordinating emergency evacuation drills in line with building management requirements.
• Coordinating logistics for in-office meetings, team-building events, and celebrations fostering a positive workplace culture.