Human Resource Manager

F & L REINSTATEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

F & L REINSTATEMENT PTE. LTD. in Singapore seeks a capable HR professional to oversee the full cycle of human resources tasks including onboarding, offboarding, and recruitment support.

You will coordinate work permit processes with MOM, maintain accurate employee records, and assist payroll and attendance data management. The role involves liaising with agencies, handling documentation, and ensuring compliance with regulatory requirements.

Qualifications

• Experience in HR with full cycle hiring processes.
• Familiar with work pass applications and MOM liaison.
• Maintain employee records and documentation.
• Coordinate with external agencies and service providers.

Responsibilities

• Manage onboarding and offboarding processes.
• Maintain HR records and documentation.
• Coordinate work permit applications and MOM liaison.
• Assist payroll and attendance data accuracy.
• Support recruitment activities.

Skills

Recruitment

Onboarding

Offboarding

Documentation

MOM liaison

Payroll support

Tools

Justlogin

Job description

Human Resources Management – Worker & Staff

Full spectrum of HR functions including recruitment, onboarding, confirmation, resignation and offboarding.

• Employee Onboarding & Offboarding: Manage and coordinate the entire onboarding process for new employees, including documentation, work permits, and work pass applications. Handle offboarding procedures efficiently.
• Documentation & Record Keeping: Maintain accurate and up-to-date employee records, including contracts, work permits, passports, training certificates, and other HR-related documentation. Ensure records are stored securely and in compliance with regulatory requirements. (HR Lette, Employment contracts, IRAS-IR8A, IR21 and CPF submission.
• Work Permit & MOM Liaison: Coordinate work permit applications, renewals, cancellations, and other MOM-related processes for foreign workers. Liaise with MOM and relevant authorities to ensure compliance and timely processing.
• Foreign Worker Support: Arrange medical examinations, PCP consultation arrangement, training courses, insurance renewals, and dormitory management for foreign workers. Monitor expiry dates of certifications and training records and ensure timely renewals. Handle day to day employee queries (leave, benefits, policies. (OFWAS, ONBOARD, PCP, COSC, LOG etc)
• Attendance, Payroll, Levy Claim Back, Training Grant, CPF: Monitor staff attendance, leave records, and timekeeping. Support payroll processing by providing accurate attendance and leave data. Worker home leave, Air-ticket arrangement.
• Recruitment & Liaison: Assist in recruitment activities, liaising with recruitment agencies, and managing candidate and employee inquiries. Support system maintenance for employee data using Justlogin systems.
• Workplace & PPE Management: Handle PPE distribution and related matters. Raise training requisitions and coordinate upskilling or workforce replacement needs.
• HR Reporting: Prepare manpower reports, track expiry of certifications, and compile data for management review and operational planning, MOM manpower survey, Workright and Workplace inspection.

Administrative Management

• Day-to-Day Office Operations: Handle general office administration including correspondence, report writing, internal memos, and documentation management.
• Vendor & Office Supplies: Manage office supplies inventory, liaise with vendors and service providers for procurement, maintenance, and repairs.
• Filing & Record Maintenance: Maintain organized filing systems, update employee folders, and ensure all documentation is current and properly stored.
• Support for Company Events & Tasks: Assist in organizing company events, meetings, authority licensing such as BCA, HDB and other administrative tasks as assigned.
• System & Data Management: Maintain and update manpower databases, application records and ensure data accuracy and security.

Financial & Accounts Support

• Invoicing & Procurement: Prepare and process invoices, purchase orders, completion certificate and delivery orders. Ensure accuracy and timely submission for payment processing.

Additional Duties & Responsibilities

• Assist in project costing, commission and profit-sharing computation if required.
• Perform miscellaneous duties as assigned by Director or department heads.
• Maintain high standards of confidentiality and compliance with company policies and regulations.
• Demonstrate willingness to learn, work extended hours when necessary, and collaborate effectively within the team