Human Resource Assistant

GWS LIVING ART PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

GWS Living Art Pte. Ltd. in Singapore is seeking a dedicated Human Resource Assistant to join our Shared Service team.

You will support daily HR duties, recruitment, payroll record maintenance, and provide clerical support across the group of companies. This role requires attention to confidentiality and strong organizational skills to help maintain a productive workforce. The ideal candidate holds a Diploma in HR or Business and has at least 1 year of related experience, with proficiency in MS

Qualifications

• Diploma in Human Resource, Business, or related field.
• Minimum 1 year of HR-related work experience.

Responsibilities

• Maintain accurate and up-to-date employee records and documentation.
• Assist with recruitment and candidate sourcing.
• Support payroll processing and timekeeping records.
• Provide clerical support to HR Department and other departments.
• Coordinate with dormitory/finance/vendors as needed.
• Assist in office administration and reception duties.

Skills

HR administration

Recruitment support

Record keeping

Communication

Education

Diploma in HR/Business

Tools

MS Office

Job description

We are looking for a Human Resource Assistant to join our team! In the Shared Service team, A Human Resource Assistant is expected to be a professional who is responsible for the daily administrative and HR duties of an organization. You will assist with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees under the group of companies.

Candidates are tasked to handle the day-to-day HR activities of the company and provide administrative support to the HR Department. Success in this role will be demonstrated by helping the organization maintain an adequate number of skilled employees or workers to meet productivity objectives.

Job Responsibilities

Assist in the HR functions including but not limited to:-

• Maintains accurate and up-to-date employee files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Monitor attendance, calculate the OT and verify reported hours.
• Manage job posting and candidate sourcing.
• Handle Work Pass application, renewal, cancellation, and other related matters.
• Worker’s payroll processing.
• Maintain and timely renew worker's insurances (FWMI & WICA), and security bonds.
• Liaising with dormitory, vendor, and related parties.
• Coordinate with all departments on hiring plans, resignations, confirmation, and all HR-related matters.
• Ensure compliance with record-keeping and confidentiality standards.
• Facilitate effective internal communication through regular updates and announcements.

Other Duties:-

• Assist in the coordination of office administration
• Sorting of incoming mail on a daily basis
• Cover reception duties from time to time
• Undertake other assignments from time to time

Job Requirements

• Diploma in Human Resource, Business or other relevant
• Minimum 1 year of related working experience in HR duties.