HR Assistant

MOH SENG CRANES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

MOH SENG CRANES PTE. LTD. is seeking a hands-on HR professional to support payroll, recruitment and onboarding, and HR administration in our Singapore office.

You will coordinate interviews, process onboarding and offboarding, maintain employee records, and assist with dormitory administration for foreign staff in a fast-paced environment. You will ensure confidentiality, manage attendance records, liaise with payroll vendor, monitor work passes, and support engagement activities.

Qualifications

• The successful candidate should be organized, detail-oriented, able to maintain confidentiality, and capable of handling multiple tasks in a fast-paced environment.

Responsibilities

• Support monthly payroll instructions to payroll vendor and verify attendance, overtime, allowances, deductions, and leave records.
• Coordinate interviews and liaise with recruitment agencies and candidates; arrange interview schedules with hiring managers.
• Administer employee onboarding and offboarding processes; coordinate onboarding including email setup, system access, staff IDs, equipment issuance, and orientation scheduling.
• Prepare employment-related documents; monitor work passes; maintain and update employee records and p-files.
• Maintain accurate dormitory records and coordinate dormitory applications, allocations, and check-in/check-out for foreign employees.

Skills

Payroll processing

Recruitment coordination

Onboarding

HR administration

Confidentiality

Attention to detail

Multi-tasking

Job description

Responsible for supporting the day-to-dayHR functions of the Company. The role includes recruitment coordination,onboarding and offboarding administration, leave and attendance management,maintenance of P-file, employee engagement activities, and general HR support.

The successful candidate should beorganized, detail-oriented, able to maintain confidentiality, and capable ofhandling multiple tasks in a fast-paced environment.

Payroll Support

• Assist in preparing & providing monthly payroll instruction to payroll vendor.
• Verify attendance, overtime, allowances, claims, deductions, and leave records.
• Assist in verifying NS claims, submission of i-report and work closely with insurance broker for medical/work injury insurance claims

2.Recruitment & Onboarding

• Assist in posting job advertisements onrecruitment platforms.
• Coordinate interviews and liaise withrecruitment agencies and candidates.
• Arrange interview schedules with hiringmanagers.
• Administer employee onboarding and offboardingprocesses.
• Coordinate onboarding arrangements including:
• i)Email setup
• ii)System access requests
• iii)Staff ID and access cards
• iv)Laptop and equipment issuance
• v)Orientation and safety induction scheduling
• Process employee confirmation, probation review,and contract renewal documentation.

3.Compliance & Documentation

• Prepare employment-related documents
• Monitor the validity and renewal of work passes
• Maintain and update employee records and p-files.

4.Dormitory Administration

• Accurate maintenance of dormitory records.
• Coordinate dormitory applications, allocations,and check-in/check-out arrangements for foreign employees.