Human Resource & Admin Executive

Measurement & Verification; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading HR services provider in Singapore is seeking an HR & Admin professional to manage end-to-end recruitment and support various HR functions, including compliance and employee relations. The ideal candidate will possess a Diploma/Degree in Human Resources and have 1-3 years of relevant experience. Proficiency in HR software and strong communication skills are essential. This role involves multitasking in a fast-paced environment, offering a chance to contribute to HR digitalization initiatives.

Qualifications

• Minimum 1–3 years of experience in HR & Admin generalist role.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Strong understanding of HR compliance requirements.

Responsibilities

• Manage end-to-end recruitment including job postings and interviews.
• Collaborate with department heads to forecast manpower needs.
• Maintain accurate employee records and HR documentation.
• Support performance reviews and grievance handling.
• Conduct training needs analysis and manage training programs.
• Support payroll processing and HR reporting.

Skills

Understanding of Singapore labor regulations

Proficient in Microsoft Office

Strong organizational skills

Excellent communication skills

Ability to multitask

Education

Diploma / Degree in Human Resources or related discipline

Tools

HR software (e.g., Info-Tech, HRIS)

Job description

Manage end to end recruitment including job postings, shortlisting, interviews, and offer issuance for technicians / engineers.

Collaborate with department heads to forecast manpower needs and maintain a hiring pipeline.

Prepare employment contracts, onboarding documents, and facilitate smooth integration of new hires.

2. HR Administration & Compliance

Maintain accurate employee records, attendance, leave, medical, and other HR documentation.

To apply for work pass applications, renewals, and other government related submissions.

Checking and verifying of staff expenses claim, petty cash, and prepare purchase requisition.

3. Employee Relations & Performance Management

Support probation and performance reviews in coordination with department heads.

Provide guidance and administrative support for grievance handling and employee relations issues.

4. Training & Development

Conduct training needs analysis and coordinate internal and external training programs.

Manage training related applications, renewals, and compliance for CSOC, Work at Height, and CoreTrade certifications.

Maintain training records, track completion, and evaluate training effectiveness.

5. Administrative Support

Manage company vehicle insurance renewal, road tax, corporate petrol card.

Manage office stationery, T-shirt and name card orders, office parking applications, and petty cash payments.

Administer office and site phone line applications and cancellations.

Coordinate onboarding and offboarding of foreign workers.

Maintain records of office and site safety training, tracking expiry dates, costs, and training hours.

Support HR digitalization initiatives, workflow automation, and HRIS management.

Assist with internal events, staff engagement activities, travel arrangements, and ad-hoc projects.

Support payroll processing, claims, and HR reporting as required.

Any other duties as assigned.

Job Requirements:

Diploma / Degree in Human Resources, Business Administration, or related discipline.

Minimum 1–3 years of experience in HR & Admin generalist role.

Strong understanding of Singapore labor regulations and HR compliance.

Proficient in Microsoft Office and HR software (e.g., Info-Tech, HRIS).

Ability to multitask, work independently, and meet deadlines in a fast paced environment.

Excellent communication, interpersonal, and organizational skills.