HR Recruitment Specialist (5 Days Work Week)

Inter Island Group; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

Inter Island Manpower Pte Ltd in Singapore is seeking an entry-level Onboarding Coordinator to support pre-onboarding, Day 1 orientation and ongoing HR processes. You will handle Work Permit and Employment Pass-related administration, maintain records, and assist with HR systems and policies.

The role requires a Diploma in HRM or related field, attention to detail, and strong communication skills. Willingness to work at multiple locations is preferred.

Qualifications

• Diploma in Human Resource Management, Business Administration or a related discipline.
• Entry-level with relevant HR internship experience welcome to apply.
• Experience in onboarding, lifecycle management and HR system transactions.
• Hands-on experience in Work Permit / Employment Pass administration and compliance.
• Familiarity with HRIS systems and Microsoft Office applications.
• Good attention to detail and ability to handle confidential employee information responsibly.
• Good interpersonal and communication skills, with the ability to liaise effectively with employees and stakeholders.
• Proactive, service-oriented and customer-focused approach.
• Comfortable supporting onboarding activities at different work locations when required.

Responsibilities

• Coordinate and manage pre-onboarding and Day 1 onboarding activities, ensuring all required arrangements and documentation are completed accurately and on time.
• Conduct onboarding briefings for new employees, providing guidance on HR processes, company policies and available employee support channels.
• Handle Work Permit and Employment Pass-related matters, including applications, renewals, transfers and cancellations, in accordance with relevant regulatory requirements.
• Maintain and update employee records and HR documentation, ensuring information is accurate, complete and properly maintained.
• Manage employee lifecycle activities, transfers, contract extensions, changes employment details and offboarding.
• Monitor outstanding HR cases and follow up with relevant stakeholders to ensure timely completion and resolution.
• Liaise with employees, internal departments, external parties on HR operational, employee-related enquiries.
• Provide guidance and support to employees on HR processes, HR systems and general HR enquiries.
• Maintain HR data accuracy, ensure processes are carried out in accordance with established policies procedures.
• Support HR process improvements, system enhancements and other HR-related projects.
• Perform other HR operational and administrative duties as assigned.

Skills

Attention to detail

Interpersonal skills

Customer-focused

Proactive

Education

Diploma in HRM or Business Admin

Tools

HRIS

MS Office

Job description

Job Responsibilities

• Coordinate and manage pre-onboarding and Day 1 onboarding activities, ensuring all required arrangements and documentation are completed accurately and on time.
• Conduct onboarding briefings for new employees, providing guidance on HR processes, company policies and available employee support channels.
• Handle Work Permit and Employment Pass-related matters, including applications, renewals, transfers and cancellations, in accordance with relevant regulatory requirements.
• Maintain and update employee records and HR documentation, ensuring information is accurate, complete and properly maintained.
• Manage employee lifecycle activities, transfers, contract extensions, changes employment details and offboarding.
• Monitor outstanding HR cases and follow up with relevant stakeholders to ensure timely completion and resolution.
• Liaise with employees, internal departments, external parties on HR operational, employee-related enquiries.
• Provide guidance and support to employees on HR processes, HR systems and general HR enquiries.
• Maintain HR data accuracy, ensure processes are carried out in accordance with established policies procedures.
• Support HR process improvements, system enhancements and other HR-related projects.
• Perform other HR operational and administrative duties as assigned.

Job Requirements

• Diploma in Human Resource Management, Business Administration or a related discipline.
• Entry-level with relevant Human Resources internship experience are also welcome to apply.
• Experience in employee onboarding, employee lifecycle management and HR system transactions.
• Hands-on experience in Work Permit / Employment Pass administration and related compliance matters will be an advantage.
• Familiarity with HRIS systems and Microsoft Office applications.
• Good attention to detail and ability to handle confidential employee information responsibly.
• Good interpersonal and communication skills, with the ability to liaise effectively with employees and different stakeholders.
• Proactive, service-oriented and customer-focused approach.
• Comfortable supporting onboarding activities at different work locations when required.

Thong Yie Sze (EA Personnel Registration No: R1112981)

Inter Island Manpower Pte Ltd (Co Reg: 200810144N/ EA License: 08C3527)