HR & Admin Executive

REERACOEN SINGAPORE PTE. LTD.; Singapore; On-site; SGD 43,000 - 72,000; Full time

Benefits offered by this job

AWS

Variable Bonus

Annual Leave 14–20 days

Medical Leave

Medical Benefits

Job summary

REERACOEN SINGAPORE PTE. LTD. is seeking an HR & Admin Executive to oversee recruitment, records, payroll coordination and office operations for its expanding F&B portfolio in Singapore. The role requires coordinating with government agencies, ensuring policy compliance and supporting new outlet openings.

The ideal candidate has 3+ years in HR/Administration, strong English and Chinese communication, and proficiency with MS Office and HR systems. JD reports to the Managing Director.

Qualifications

• Diploma in HR or related field.
• Minimum 3 years of experience in HR and Administration.
• Proficient in English and Chinese to communicate with stakeholders.
• Experience managing a shift-based workforce.
• Knowledge of employment laws, payroll processes and employee relations.
• Proficient in Microsoft Office applications and HR/payroll systems.

Responsibilities

• Administration: manage office and outlet operations, procurement, facilities, licences, records, travel and vendor liaison.
• Compliance & Regulatory Affairs: ensure compliance with labour laws, safety requirements, permits renewals, audits and government reporting.
• Leadership & Support: partner with Operations Managers on workforce planning and HR policy implementation.

Skills

Communication skills

Bilingual EN/CN

HR policies knowledge

People management

Education

Diploma in HR or related field

Tools

MS Office

HR/payroll systems

Job description

HR & Admin Executive (Ref: 37798) Location: Central

Our client is a lifestyle company expanding its food and beverage business in Singapore, operating and developing a portfolio of popular restaurant and café brands.

They are looking for an HR & Admin Executive to support the company’s Human Resources and Administration functions. The role involves managing recruitment activities, employee records, payroll coordination, office administration, employee engagement, and ensuring compliance with company policies and labour regulations.

Reporting Line: Managing Director

【Responsibilities】

1. Administration

• Manage office and outlet administrative operations.
• Monitor inventory and procurement of office supplies and uniforms.
• Coordinate maintenance and servicing of office and outlet facilities.
• Liaise with government authorities regarding licences, permits, and regulatory requirements.
• Maintain filing systems and company records.
• Arrange meetings, travel bookings, and accommodation for management when required.
• Coordinate with vendors, suppliers, and service providers.
• Support new outlet openings and administrative setup activities.

2. Compliance & Regulatory Affairs

• Ensure compliance with employment laws, workplace safety requirements, and industry regulations.
• Monitor the renewal of business permits, food handling certificates, work passes, and licences.
• Prepare documents for audits, inspections, and government reporting requirements.
• Liaise with government agencies and external stakeholders when necessary.

3. Leadership & Support

• Partner with Operations Managers and Outlet Managers on workforce planning and employee-related matters.
• Provide recommendations to management on HR best practices and process improvements.
• Participate in HR policy development and implementation.

【What You Will Receive】

• AWS
• Variable Bonus, subject to company and individual performance
• Annual Leave: 14 days, up to a maximum of 20 days
• Medical Leave
• Medical Benefits

【Requirements & Preferences】

• Diploma in Human Resources or a related field.
• Minimum 3 years of experience in Human Resources and Administration.
• Proficient in English and Chinese to communicate effectively with relevant counterparts and stakeholders.
• Experience in managing a shift-based workforce.
• Knowledge of employment laws, payroll processes, and employee relations.
• Proficient in Microsoft Office applications and HR/payroll systems.
• Strong communication and interpersonal skills.
• Able to commence work within 2 weeks.

(Advantageous)

• Experience in HR and administration within the F&B, hospitality, or retail industry.