HR Operations Coordinator (Recruitment & Onboarding) - US MNC Semiconductor

Wanco Manpower Pte Ltd; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

Wanco Manpower Pte Ltd is seeking an HR Operations/Recruitment Support professional for a 12-month contract in Singapore. You will manage end-to-end onboarding, coordinate interviews, and handle transactions across Workday, SAP, ServiceNow, and Paradox, while ensuring compliance and timely updates.

Based at Woodlands & Bendemeer, the role requires travel between sites and collaboration with Talent Acquisition and Mobility teams to maintain smooth HR operations.

Qualifications

• At least 2 years of experience in HR operations, shared services or recruitment services preferred.
• Familiarity with HR systems such as Workday, SAP, ServiceNow, or Paradox will be an added advantage.
• Strong communication and coordination skills.
• Attention to detail and ability to manage multiple tasks efficiently.
• Team player with a proactive and solution-oriented mindset.

Responsibilities

• Manage end-to-end onboarding process, including candidate and stakeholder communication, interview scheduling, and mobility-related tasks (e.g. travel reimbursements).
• Support recruitment lifecycle activities such as pre-onboarding, onboarding, background screening, document management to ensure compliance with government regulations.
• Scheduling, rescheduling of the interviews, both face to face and zoom.
• Coordination with the candidates and the hiring managers
• Handle HR transactions and requests using systems like Workday, SAP, ServiceNow, and Paradox, ensuring accuracy and timeliness.
• Respond to queries via ServiceNow, email, and calls, using the knowledge base to resolve issues and escalation when needed.
• Maintain and update candidate and organizational records in HR systems.
• Collaborate with Talent Acquisition, Mobility, and other Centers of Excellence to ensure smooth HR operations.
• Prepare employment documents for candidates, including employment agreements, amendments letter and other related documents
• Provide feedback on process gaps and suggest improvements.
• Regularly update standard operating procedures and contribute to the knowledge base.
• Escalate incidents proactively using the escalation matrix.
• Provide inputs to supervisors or managers regarding changes or improvements.

Skills

Communication skills

Coordination skills

Attention to detail

Team collaboration

Tools

Workday

SAP

ServiceNow

Paradox

Job description

The client is the world leading semiconductor company from USA. It is ranked as one of the “Top Best Places to Work in Singapore”. Below position is open urgently.

Employment Type: 12 months Contract (Renewable)

Location: Woodlands & Bendemeer (required to travel between sites)

Working Hours: Monday to Friday 8:00am to 5:30pm

Key Responsibilities:

• Manage end-to-end onboarding process, including candidate and stakeholder communication, interview scheduling, and mobility-related tasks (e.g. travel reimbursements).

• Support recruitment lifecycle activities such as pre-onboarding, onboarding, background screening, document management to ensure compliance with government regulations.

• Scheduling, rescheduling of the interviews, both face to face and zoom.

• Coordination with the candidates and the hiring managers

• Handle HR transactions and requests using systems like Workday, SAP, ServiceNow, and Paradox, ensuring accuracy and timeliness.

• Respond to queries via ServiceNow, email, and calls, using the knowledge base to resolve issues and escalation when needed.

• Maintain and update candidate and organizational records in HR systems.

• Collaborate with Talent Acquisition, Mobility, and other Centers of Excellence to ensure smooth HR operations.

• Prepare employment documents for candidates, including employment agreements, amendments letter and other related documents

• Provide feedback on process gaps and suggest improvements.

• Regularly update standard operating procedures and contribute to the knowledge base.

• Escalate incidents proactively using the escalation matrix.

• Provide inputs to supervisors or managers regarding changes or improvements.

Requirement:

• At least 2 years of experience in HR operations, shared services or recruitment services preferred.

• Familiarity with HR systems such as Workday, SAP, ServiceNow, or Paradox will be an added advantage.

• Strong communication and coordination skills.

• Attention to detail and ability to manage multiple tasks efficiently.

• Team player with a proactive and solution-oriented mindset.