HR Operations Coordinator: Onboarding, Records & Recruitment

Public Service Division; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

The Public Service Division is seeking a proactive HR administrative assistant for a 6-month contract, with potential extension. You will manage personnel records, digitise files, and support hiring processes while assisting HR partners in daily operations.

Strong communication and organisational skills are essential for success. You will engage with staff across the organisation, coordinate interviews and assessments, and help drive onboarding and offboarding experiences.

Qualifications

• Strong stakeholder management skills.
• Good people and communication skills.
• Organised, meticulous and independent worker.
• Good team player.
• Ability to manage multiple pieces of work and deliver within timelines.
• Understanding of HR functions and policies is advantageous.
• Demonstrates business acumen, analytical thinking and judgement.
• Able to collaborate effectively with internal STB stakeholders.
• Collaborate with external stakeholders to achieve results.
• Demonstrates commitment, purpose and willingness to learn continuously.

Responsibilities

• Process and maintain accurate personnel records and submissions in the relevant systems.
• Digitise physical files: scan and upload documents for records management.
• Coordinate new hire induction and offboarding processes.
• Coordinate recruitment activities: interview scheduling, technical assessments, candidate communications, outreach support.
• Partner with HR Business Partners to support day-to-day HR operations and ad-hoc projects.

Skills

Stakeholder management

People & communication skills

Organised & meticulous

Team player

Multi-tasking

HR knowledge

Business acumen & analytics

Internal collaboration

External collaboration

Purpose & integrity

Continuous learning

Job description

The Public Service Division is seeking a proactive HR administrative assistant for a 6-month contract, with potential extension. You will manage personnel records, digitise files, and support hiring processes while assisting HR partners in daily operations.

Strong communication and organisational skills are essential for success. You will engage with staff across the organisation, coordinate interviews and assessments, and help drive onboarding and offboarding experiences.