HR Offboarding & Admin Specialist

Recruit Express Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an HR Offboarding Specialist to manage end-to-end employee exits, including resignations, contract expiries and retirements. You will coordinate across Payroll, Finance, IT and Security to ensure timely clearance and accurate documentation.

The role requires a Diploma in HR/Business Administration, experience in HR operations or shared services, and strong organizational skills.

Qualifications

• Diploma in Human Resource Management, Business Administration or a related discipline.
• Experience in HR operations, HR administration or HR shared services.
• Proficient in Microsoft Office applications.
• Familiarity with SAP SuccessFactors or other HRIS platforms.
• Strong administrative, organisational and coordination skills.
• Meticulous and detail-oriented, with the ability to manage multiple cases and transactions.
• Good written and verbal communication skills.
• Service-oriented with the ability to work effectively with different stakeholders.

Responsibilities

• Manage end-to-end employee offboarding activities, covering resignations, contract expiries, retirements and other employee exits.
• Process employee separation transactions accurately and within established timelines.
• Prepare and coordinate HR documentation, including resignation acknowledgements, exit letters and clearance-related documents.
• Work closely with Payroll, Finance, IT, Security and relevant internal stakeholders to facilitate timely clearance.
• Maintain accurate employee information across HR systems and ensure all records are properly updated.
• Track pending offboarding cases and proactively follow up with relevant stakeholders to ensure timely completion.
• Respond to employee and stakeholder enquiries professionally, providing clear and timely assistance.
• Maintain complete and organised documentation for completed cases.
• Ensure HR processes are carried out in accordance with established policies, procedures and service standards.
• Identify and escalate complex or exceptional cases to the appropriate parties when required.

Skills

HR operations

HR administration

Stakeholder coordination

Microsoft Office

SAP SuccessFactors

Education

Diploma in HR Management

Tools

SAP SuccessFactors

Job description

Recruit Express Pte Ltd is seeking an HR Offboarding Specialist to manage end-to-end employee exits, including resignations, contract expiries and retirements. You will coordinate across Payroll, Finance, IT and Security to ensure timely clearance and accurate documentation.

The role requires a Diploma in HR/Business Administration, experience in HR operations or shared services, and strong organizational skills.