HR Manager – 5 Months (Maternity Cover)

Q.B. Food Trading Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Q.B. Food Trading Pte Ltd in Singapore seeks an experienced HR Manager for a five-month maternity cover.

You will oversee day-to-day HR operations, payroll coordination, recruitment, employee relations, HR administration and statutory compliance to ensure continuous HR services across the organisation. The role requires managing the full employee lifecycle, collaborating with managers, and ensuring timely, accurate HR processes, with independent work and adherence to deadlines throughout the

Qualifications

• Degree or Diploma in Human Resources, Business Administration or a related discipline.
• 5–8 years of HR experience, HR Manager or generalist role preferred.
• Strong knowledge of Singapore employment legislation, CPF and work pass regulations.
• Experience in end-to-end HR operations, payroll, recruitment and employee relations.
• Experience with local and foreign workforce is an advantage.
• Proficient in HR systems, payroll systems and MS Office.
• Able to work independently and meet tight deadlines.
• Available for the full five-month contract period.

Responsibilities

• Oversee daily HR operations and ensure timely, accurate HR processes.
• Manage onboarding, contracts, transfers, changes and offboarding.
• Maintain up-to-date employee records and HR documentation.
• Administer leave, attendance, medical claims and benefits.
• Coordinate monthly payroll processing and salary adjustments.
• Ensure timely CPF contributions and statutory declarations.
• Lead end-to-end recruitment and onboarding processes.
• Support HR with employee relations, performance management and counselling.

Skills

HR operations

Payroll coordination

Recruitment

Employee relations

HR administration

Statutory compliance

Education

Degree or Diploma in Human Resources / Business Administration

Tools

HRIS

Payroll systems

Microsoft Office

Job description

Position overview

We are seeking an experienced and hands‑on HR Manager to provide maternity cover for a period of five months. The successful candidate will oversee day‑to‑day HR operations, ensuring the smooth and efficient delivery of HR services across the organisation.

The role will focus primarily on HR operations, payroll coordination, recruitment, employee relations, HR administration and statutory compliance. The candidate is expected to work independently, manage operational priorities effectively and ensure continuity of HR services throughout the contract period.

Key Responsibilities

1. HR Operations and Administration

• Oversee daily HR operations and ensure the timely and accurate execution of HR processes.

• Manage the full employee lifecycle, including onboarding, employment contracts, confirmation, transfers, changes in employment terms and offboarding.

• Maintain accurate and up‑to‑date employee records, personnel files and HR documentation.

• Administer leave, attendance, medical claims, employee benefits and other HR‑related matters.

2. Payroll and Compensation Administration

• Coordinate and review monthly payroll processing to ensure accuracy and timely salary disbursement.

• Ensure accurate processing of salary adjustments, overtime, allowances, deductions, leave encashment and final salary payments.

• Oversee the timely submission of statutory contributions and declarations, including CPF contributions and other applicable statutory requirements.

3. Recruitment

• Manage end‑to‑end recruitment activities, including job postings, candidate sourcing, screening, interviews, offer preparation and onboarding.

• Work closely with hiring managers to understand manpower requirements and prioritise critical vacancies.

• Coordinate with recruitment agencies, employment support organisations and other relevant recruitment channels where necessary.

• Monitor recruitment progress and provide regular updates on vacancies, candidate pipelines and hiring timelines.

• Administer work pass applications, renewals, cancellations and related documentation for foreign employees, where applicable.

4. Employee Relations and Performance Management

• Handle day‑to‑day employee relations matters, including employee grievances, workplace concerns, disciplinary cases and attendance issues.

• Advise managers on appropriate HR practices and the handling of employee matters in accordance with company policies and applicable employment legislation.

• Support performance management activities, including appraisal exercises, probation reviews and performance improvement processes.

• Prepare relevant documentation for employee counselling, warnings, investigations and employment separation.

Requirements

• Degree or Diploma in Human Resources, Business Administration or a related discipline.

• At least 5–8 years of relevant HR experience, preferably with prior HR Manager or HR generalist experience.

• Strong working knowledge of Singapore employment legislation, CPF requirements and work pass regulations.

• Experience managing end‑to‑end HR operations, payroll coordination, recruitment and employee relations.

• Experience supporting a workforce comprising both local and foreign employees would be an advantage.

• Proficient in HR information systems, payroll systems and Microsoft Office applications.

• Strong organisational, analytical and problem‑solving skills, with good attention to detail.

• Able to work independently, manage competing priorities and meet tight deadlines.

• Available to commit to the full five‑month contract period.