HR & L&D Programs Coordinator (1-Year Contract)

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an organised HR Operations assistant for a 1-year contract at One North, Singapore. You will coordinate training programmes, manage participant databases, and handle leave, benefits, and insurance administration.

You will also process vendor invoices and assist with grant submissions. The role requires a Diploma in HR/Business and at least 1 year of HR experience, preferably in training, L&D, or operations.

Qualifications

• Min. Diploma in HR/ Business or any relevant field
• Min. 1 yr relevant HR experience preferably in ops, benefits administration, training, L&D

Responsibilities

• Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders
• Create and maintain course runs, update programme information, and manage databases
• Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards
• Process training-related invoices, purchase orders, and track payment status for external training vendors
• Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation
• Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes
• Assist with sponsorship and scholarship administration including document verification, appointment scheduling, contracts, and record maintenance
• Prepare comprehensive reports, summaries, and documentation for internal audits and management reviews
• Maintain audit trail documentation and ensure compliance with organisational policies
• Leave Management: process requests, document checks, system updates; manage government-paid leave processes
• Handle insurance administration including staff queries, claims submission processing, and approval tracking
• Coordinate claim documentation, manage insurer submissions, and maintain detailed case records
• Compile reports for leave audits and maintain organized audit trails
• Maintain records, e-filing and document management on SharePoint and HR systems
• Assist in preparing PowerPoint slides, reports, and process documentation
• Provide general team administrative support as required

Skills

HR operations

Training coordination

Data management

Vendor management

Reporting

Leave administration

Education

Diploma in HR/Business

Tools

SharePoint

HR systems

MS Excel

MS PowerPoint

Job description

RECRUIT EXPRESS PTE LTD is seeking an organised HR Operations assistant for a 1-year contract at One North, Singapore. You will coordinate training programmes, manage participant databases, and handle leave, benefits, and insurance administration.

You will also process vendor invoices and assist with grant submissions. The role requires a Diploma in HR/Business and at least 1 year of HR experience, preferably in training, L&D, or operations.