Senior HR & Training Operations Specialist

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 33,000; Full time

Job summary

Recruit Express Pte Ltd. is seeking a Senior HR Executive Assistant on a 1-year contract to lead benefits and training administration within the Learning & Development function.

You will manage end-to-end training programmes, from registration to attendance tracking, and support reporting for audits and governance. Key duties include processing vendor invoices, grant submissions, data management in HR systems, and detailed record-keeping.

Qualifications

• Diploma in HR, Business or equivalent.
• Experience in HR operations, benefits administration, training coordination, or general administration is an advantage.
• Strong attention to detail and ability to manage high volume tasks.
• Proficient in Microsoft Office and HR systems.
• Able to handle confidential information with professionalism.
• Good communication, coordination and organisational skills.

Responsibilities

• Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders.
• Create and maintain course runs, update programme information, and manage participant databases.
• Maintain L&D records and training databases in line with organisational standards.
• Process training-related invoices, purchase orders, and track payment status for external vendors.
• Support government training grant submissions including absentee payroll claims and supporting documentation.
• Prepare data files for mass uploads into HR systems including awards and long service recognition programmes.
• Assist with sponsorship and scholarship administration including document verification and record maintenance.
• Prepare reports and documentation for internal audits and management reviews.
• Maintain audit trail documentation and ensure compliance with policies.
• Support leave administration including processing requests and portal submissions.
• Handle insurance administration and insurer submissions; maintain case records.
• Compile reports for leave audits and highlight variances.

Skills

HR operations

Benefits administration

Training coordination

Attention to detail

Communication skills

Education

Diploma in HR/Business

Tools

Microsoft Office

Job description

Recruit Express Pte Ltd. is seeking a Senior HR Executive Assistant on a 1-year contract to lead benefits and training administration within the Learning & Development function.

You will manage end-to-end training programmes, from registration to attendance tracking, and support reporting for audits and governance. Key duties include processing vendor invoices, grant submissions, data management in HR systems, and detailed record-keeping.