HR HUMAN RESOURCE

ANLI ENGINEERING CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

ANLI ENGINEERING CONSTRUCTION PTE. LTD. is seeking an organized HR Administrative Assistant to provide comprehensive support to the HR department, including data entry, filing, and maintaining accurate employee records.

You will manage incoming/outgoing correspondence, coordinate travel and meetings, and prepare reports and documents as required by HR or management, while ensuring strict confidentiality and adherence to company policies.

Responsibilities

• Provide comprehensive administrative support to the HR department, including data entry, filing, and maintaining accurate employee records.
• Manage all incoming and outgoing correspondence, such as emails, letters, courier deliveries, and phone calls.
• Monitor and replenish office supplies and pantry items to always ensure availability.
• Coordinate travel arrangements, meeting schedules, and room bookings for staff and management.
• Prepare reports, memos, presentations, and other documentation as required by HR or management.
• Ensure adherence to company policies and maintain strict confidentiality of sensitive documents.
• Oversee timely renewal of service contracts, including company car insurance, office cleaning, copier leases, and air-conditioning maintenance.
• Collaborate with the IT department to manage IT assets, including laptop configuration, software setup, and equipment assignment.
• Support onboarding and offboarding processes, including preparation of employment documents, orientation schedules, and exit formalities.
• Organize employee engagement activities and assist in planning HR-related events.
• Generate HR reports and contribute to HR projects and initiatives as assigned.
• Liaise with internal departments and external vendors on HR administrative matters to ensure smooth operations.
• Any other ad hoc duties assigned by the Superior.

Skills

Data entry

Administrative support

HR records management

Job description

Roles & Responsibilities

• Provide comprehensive administrative support to the HR department, including data entry, filing, and maintaining accurate employee records.

• Manage all incoming and outgoing correspondence, such as emails, letters, courier deliveries, and phone calls.

• Monitor and replenish office supplies and pantry items to always ensure availability.

• Coordinate travel arrangements, meeting schedules, and room bookings for staff and management.

• Prepare reports, memos, presentations, and other documentation as required by HR or management.

• Ensure adherence to company policies and maintain strict confidentiality of sensitive documents.

• Oversee timely renewal of service contracts, including company car insurance, office cleaning, copier leases, and air-conditioning maintenance.

• Collaborate with the IT department to manage IT assets, including laptop configuration, software setup, and equipment assignment.

• Support onboarding and offboarding processes, including preparation of employment documents, orientation schedules, and exit formalities.

• Organize employee engagement activities and assist in planning HR-related events.

• Generate HR reports and contribute to HR projects and initiatives as assigned.

• Liaise with internal departments and external vendors on HR administrative matters to ensure smooth operations.

• Any other ad hoc duties assigned by the Superior.