HR & Admin Executive

MERIDIAN FITNESS GROUP PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

MERIDIAN FITNESS GROUP PTE. LTD. is seeking an HR and Administration professional in Singapore to manage the full employee lifecycle, from onboarding to offboarding, and to maintain accurate, confidential records and HR documentation.

You will support payroll submissions, track attendance and leave, coordinate orientation, and assist in policy communication, compliance, and internal initiatives. As a detail‑oriented team member, you will help foster a positive and inclusive workplace while

Responsibilities

• Manage full employee lifecycle including onboarding and offboarding.
• Prepare employment contracts and HR correspondence.
• Coordinate staff orientation and inductions.
• Maintain confidential employee records and attendance.
• Assist payroll information submission and attendance tracking.
• Support HR policies, compliance, and audits.
• Foster a positive and inclusive workplace environment.
• Ensure compliance of employment records and documentation.

Job description

Key Responsibilities

Human Resources Administration

• Manage the full employee lifecycle, including onboarding, offboarding, and maintaining accurate employee records and documentation.
• Prepare employment-related documents such as employment contracts, confirmation letters, disciplinary letters, and other HR correspondence.
• Coordinate staff orientation and ensure all new hires are properly inducted into the Company’s policies, procedures, and culture.
• Maintain and update employee records, leave balances, attendance records, and other HR databases with a high level of accuracy and confidentiality.
• Support recruitment activities, including scheduling interviews, coordinating with candidates, and liaising with hiring managers.
• Monitor staff probation periods and facilitate performance review processes.
• Assist in the implementation and communication of HR policies, procedures, and internal initiatives.
• Support employee engagement activities and contribute towards fostering a positive and inclusive workplace environment.
• Ensure compliance with employment regulations and internal policies, escalating concerns to Management when necessary.

Administrative Operations

• Oversee general administrative functions to ensure smooth daily operations across the business.
• Manage office supplies, stationery, and operational inventory, ensuring adequate stock levels are maintained.
• Organise and maintain proper filing systems for both physical and digital records.
• Handle incoming correspondence, documentation, and administrative requests in a timely and professional manner.

Payroll and Staff Support

• Assist in the preparation and submission of payroll information, ensuring accuracy and timely processing.
• Track staff attendance, leave applications, medical certificates, and related documentation.
• Serve as a point of contact for employees on HR and administrative matters, providing support and guidance where appropriate.
• Support the resolution of employee concerns, grievances, and workplace conflicts in a fair, professional, and confidential manner.
• Maintain confidentiality and professionalism when handling sensitive employee information.

Compliance and Documentation

• Ensure all employee records and Company documentation are complete, accurate, and up to date.
• Support audits and regulatory submissions by preparing and organising required documentation.
• Monitor the validity of work passes, certifications, and mandatory employment-related records where applicable.
• Identify potential gaps or areas for process improvement and recommend practical solutions to enhance efficiency.