HR Generalist

RICOH (SINGAPORE) PTE LTD; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

RICOH (SINGAPORE) PTE LTD is seeking a capable HR Generalist to support the full spectrum of HR functions in Singapore, including recruitment, onboarding, employee records management, and offboarding. You will prepare and process monthly payroll, ensuring accuracy, timeliness, and compliance with statutory requirements.

The ideal candidate has a degree in HR or related discipline with at least 3 years of HR experience, and hands-on payroll experience.

Qualifications

• Degree in HR or related discipline.
• Minimum 3 years HR experience, preferably Generalist.
• Hands-on payroll administration experience.
• Good knowledge of Singapore employment law/regulations.
• Experience with TimeSoft Payroll System; SAP SuccessFactors is a plus.
• Proficient in Microsoft Office, especially Excel.
• Strong communication and organisational skills.
• Proactive, detail-oriented and able to work independently in fast-paced environment.
• High level of accuracy, integrity and confidentiality.

Responsibilities

• Support the full spectrum of HR functions including recruitment, onboarding, employee records management, and offboarding.
• Prepare and process monthly payroll with accuracy and timeliness.
• Coordinate year-end tax filing and statutory reporting (IR8A, IR21, CPF).
• Administer compensation and benefits programmes (insurance, medical benefits, welfare).
• Assist employee relations matters including grievance handling and disciplinary processes.
• Prepare HR documents (employment contracts, confirmations, promotions, salary adjustments).
• Manage work pass applications, renewals and cancellations.
• Maintain accurate employee records and HR reports.
• Support HR projects including engagement, training, wellness, and process improvements.
• Provide HR operational support to ensure efficient office operations.
• Perform other duties and projects as assigned

Skills

Payroll administration

HR generalist

TimeSoft Payroll

SAP SuccessFactors

Excel

Communication

Attention to detail

Education

Bachelor’s degree in HR or related field

Tools

TimeSoft Payroll System

SAP SuccessFactors

Microsoft Excel

Job description

Key Responsibilities

• Support the full spectrum of HR functions, including recruitment, onboarding, employee records management, and offboarding.
• Prepare and process monthly payroll, ensuring accuracy, timeliness, and compliance with statutory requirements.
• Coordinate year-end tax filing and statutory reporting, including IR8A, IR21, CPF and other regulatory submissions.
• Administer compensation and benefits programmes, including insurance, medical benefits, and employee welfare initiatives.
• Support employee relations matters, including grievance handling, disciplinary processes, and employee enquires.
• Prepare HR documentation, including employment contracts, confirmation, promotion, and salary adjustment letters.
• Manage work pass applications, renewals and cancellations.
• Maintain accurate employee records and prepare regular HR reports.
• Support HR projects and initiatives, including employee engagement, training, wellness and process improvement programmes.
• Provide HR operational and administrative support to ensure the efficient running of office operations.
• Perform other duties and projects as assigned

Requirements

• Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 3 years of HR experience, preferably in a Generalist role.
• Hands-on experience in payroll administration, compensation & benefits, and statutory compliance.
• Good knowledge of Singapore employment law and regulations.
• Experience with TimeSoft Payroll System is required. Knowledge of SAP SuccessFactors HR system will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong communication, interpersonal and organisational skills.
• Proactive, detail-oriented, and able to work independently in a fast-paced environment.
• High level of accuracy, integrity, and confidentiality.