HR Executive - St. Andrew's Nursing Home (Buangkok)

ST ANDREW'S MISSION HOSPITAL; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

ST ANDREW'S MISSION HOSPITAL in Singapore is seeking an HR Coordinator to support staff queries, manage records, and oversee recruitment and onboarding for local and foreign employees. You will handle payroll-related tasks when needed and ensure PDPA compliance, confidentiality, and accurate personnel documentation.

The role requires a Diploma in HRM or related field, at least 2 years HR experience, and strong analytical, organisational, and communication skills.

Qualifications

• Diploma in HRM or related discipline.
• Minimum 2 years in HR functions.
• Payroll knowledge would be beneficial.
• HR experience in eldercare or healthcare is an advantage.
• Strong analytical, organisational, communication and problem-solving skills.
• Proactive, meticulous, well-organised and team-oriented.
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Attend to staff enquiries and assist on leave, medical claims, uniforms, name tags, medicals and contracts.
• Create, maintain and update personal files and employee records with confidentiality.
• Manage full recruitment: postings, shortlisting, interviews, documentation, liaising with HODs.
• Coordinate onboarding: medicals, insurance, security bonds, AIC and MOM applications.
• Conduct orientation and register new hires on clocking system.
• Handle SNB licensure, registration and annual practising certificate renewals.
• Coordinate six-monthly medical examinations for foreign employees.
• Administer employee insurance matters and liaise with providers.
• Coordinate training administration and maintain training records.
• Maintain training documentation for audit/compliance purposes.
• Support HR Manager with disciplinary matters, grievances and disputes.
• Provide admin/coordination support for HR activities, events and initiatives.
• Perform other duties as assigned by HR Manager.

Skills

Analytical skills

Organisational skills

Communication skills

Problem-solving skills

Education

Diploma in Human Resource Management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Key Responsibilities

• Attend to staff enquiries and provide assistance on matters relating to leave entitlement and applications, medical claims, uniform and name tag issuance, medical examinations, and employment contracts for both local and foreign employees.
• Create, maintain, and update personal files and employee records for all new and existing employees, ensuring accuracy, confidentiality, and compliance with PDPA requirements.
• Manage the full recruitment process, including posting job advertisements, shortlisting candidates, scheduling interviews, verifying required documentation, and liaising with Heads of Department (HODs) on candidate information and requirements.
• Coordinate all onboarding requirements for new local and foreign employees, including pre-employment medical examinations, insurance coverage, security bonds, AIC and MOM applications, and other relevant requirements.
• Conduct orientation and induction programmes for new employees and register new hires on the clocking system on their first day of work.
• Manage all matters relating to Singapore Nursing Board (SNB) requirements, including SNB EN/RN licensure examinations, registration, and annual practising certificate renewals.
• Coordinate and monitor six-monthly medical examinations for foreign employees to ensure timely compliance with relevant requirements.
• Administer employee insurance matters, including maintaining insurance records, coordinating renewals, assisting with medical and insurance claims, and liaising with insurance providers and relevant parties.
• Coordinate training administration, including arranging training programmes, scheduling courses, liaising with training providers, maintaining training records, monitoring staff attendance and completion, and ensuring mandatory training requirements are fulfilled.
• Maintain accurate and up-to-date training records and documentation for audit and compliance purposes.
• Assist and support the HR Manager in handling employee disciplinary matters, grievances, workplace conflicts, and disputes.
• Provide administrative and coordination support for HR-related activities, events, and initiatives.
• Perform any other duties and responsibilities as assigned by the HR Manager from time to time.

Job Requirements

• Candidates who are able to commence work immediately or within a short notice period will be given preference.
• Minimum Diploma in Human Resource Management or a related discipline.
• At least 2 years of relevant experience in Human Resource functions.
• Knowledge and experience in payroll administration would be beneficial.
• HR experience in eldercare or healthcare sector will be an added advantage.
• Strong analytical, organisational, communication, and problem-solving skills.
• Proactive, meticulous, well-organised, and able to work effectively as part of a team.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.