HR Executive (Payroll)

SECURITAS GUARDING SERVICES (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 40,000 - 61,000; Full time

Job summary

SECURITAS GUARDING SERVICES (SINGAPORE) PTE. LTD. in Singapore seeks a skilled Payroll Officer to manage end-to-end payroll processes and support HR objectives while maintaining confidentiality.

The role requires meticulous data handling and timely responses to employee queries. Responsibilities include processing daily, weekly, and monthly payroll, submitting statutory payments (CPF, IR21, IRAS), generating reconciliation reports, updating employee records, and ensuring regulatory compliance.

Qualifications

• Diploma in Human Resource Management, Business Administration, Psychology, or equivalent education and experience.
• Minimum 2 years of payroll experience handling 400–700 employees.
• Ability to handle confidential information with discretion.
• Proficient in MS Office, especially Excel and Word.
• Strong communication skills to interact with employees at all levels.

Responsibilities

• Process daily, weekly, and monthly payroll accurately to ensure timely employee compensation.
• Manage ad-hoc payments including final salary processing, medical claims, and issuing official letters.
• Submit statutory payments (CPF, IR21, IR8A) in compliance with regulations.
• Submit Government Paid Leaves (GPL) accurately and on time.
• Generate monthly payroll reconciliation reports and resolve discrepancies.

Skills

Payroll processing

Data confidentiality

Communication skills

Education

Diploma in HR Management/Business Administration

Tools

MS Excel

MS Word

Job description

The Job

You will manage end-to-end payroll processes and contribute to HR objectives by resolving employee queries and maintaining confidentiality within the Human Resources department.

Job Responsibilities

• Process daily, weekly, and monthly payroll accurately to ensure timely employee compensation
• Manage ad-hoc payments including final salary processing, medical claims, and issuance of official letters
• Submit statutory payments such as CPF, IR21, and IR8A in compliance with regulatory requirements
• Submit Government Paid Leaves (GPL) accurately and on time
• Generate monthly payroll reconciliation reports to verify payroll accuracy and resolve discrepancies
• Review and update employee data changes related to new hires, terminations, and salary adjustments
• Submit absentee payroll data to WSG and manage leave records via the ESS portal
• Support HR projects by contributing relevant payroll and employee data insights
• Respond promptly and effectively to employees' HR-related queries to maintain positive employee relations
• Ensure all payroll computations and payouts comply with MOM, CPF, IRAS, and other local regulations
• Investigate and resolve payroll disputes with strong attention to detail and urgency
• Submit government and insurance claims punctually to avoid penalties
• Foster a collaborative team environment with a one-team mentality and zero blame culture
• Perform other ad-hoc duties assigned by management to support department goals

Job Requirements

• Diploma in Human Resource Management, Business Administration, Psychology, or equivalent education and experience
• Minimum 2 years of payroll experience managing 400 to 700 employees
• Ability to handle confidential information with discretion
• Proficient in MS Office applications, especially MS Excel and Word
• Strong communication skills to interact effectively with employees at all levels
• Ability to work independently under pressure and meet tight deadlines
• Results-driven with strong execution, organizational skills, and a systematic approach
• High integrity, positive attitude, and strong team commitment