HR Executive cum Office admin

MAXX ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

MAXX ENGINEERING PTE. LTD. is seeking a responsible and independent HR Executive to manage the full spectrum of HR functions and provide office administrative support in Singapore.

You will oversee the employee lifecycle, ensure compliance with Singapore employment regulations, manage Work Permits and S Pass, payroll, onboarding and offboarding for both office staff and construction workers. The role also includes training coordination and daily operations support.

Responsibilities

• Full-Spectrum HR for staff and workers, including recruitment, onboarding and offboarding.
• Handle payroll, attendance, overtime, leave, medical claims, and work permit/S Pass processes.
• Ensure compliance with Singapore Employment Act and MOM regulations.
• Coordinate training and maintain records for CoreTrade, SEC(K) and certifications.
• Manage dormitory-related matters and workers' accommodation arrangements.
• Handle CPF submissions, MOM surveys, and other government-related submissions.
• Office administration: daily operations, office supplies, events and vendor liaison.

Job description

Job Description

We are looking for a responsible and independent HR Executive to manage the full spectrum of Human Resources functions and provide office administrative support. The successful candidate will oversee the entire employee lifecycle, ensure HR compliance with Singapore employment regulations and support the company's daily operations.

Key Responsibilities

• Full-Spectrum HR (Staff & Workers)
• Handle full-Spectrum HR functions for both office staff and construction workers.
• Manage recruitment, interviews, onboarding and offboarding.
• Prepare employment contracts, LOAs, confirmation letters, warning letters and other HR documents.
• Handle payroll, attendance, overtime, leave and employee medical claims.
• Manage Work Permit and S Pass applications, renewals, cancellations and MOM submissions.
• Handle foreign worker administration, including medical examinations, insurance, accommodation and statutory requirements.
• Coordinate and arrange training courses for workers, including CoreTrade, SEC(K) and maintain training records, certificates and monitor expiry dates.
• Manage Work Injury Compensation (WICA) matters, including reporting workplace injuries and submitting claims.
• Handle dormitory-related matters and manage workers' accommodation arrangements.
• Handle CPF submissions, IR8A ,handle MOM surveys, employment surveys and other government-related submissions.
• Ensure compliance with Singapore Employment Act and MOM regulations.
• Maintain employee records and HR documentation.

Office Administration

• Handle daily office operations and general administrative duties.
• Manage office supplies, pantry, stationery and printing matters.
• Assist with company events, meetings and staff activities.
• Coordinate office maintenance and liaise with external vendors and service providers.
• Handle incoming calls, correspondence.