HR / Executive Assistant to Chairman

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm in Singapore seeks an experienced Executive Assistant to support the Chairman effectively. This role involves strategic management, relationship building with key stakeholders, and overseeing recruitment processes. Candidates should possess at least 5 years of relevant experience in executive support or HR administration, along with proficiency in MS Office and knowledge of Singapore employment laws. The position offers a competitive salary of up to $6000 plus bonuses, with a standard five-day work week.

Qualifications

• Minimum 5 years of experience in executive support or office management.
• Hands-on experience in recruitment and candidate sourcing.
• Strong knowledge of Singapore employment laws and HR practices.

Responsibilities

• Serve as primary partner to the Chairman, optimizing schedule and management.
• Manage relationships with board members and external stakeholders.
• Prepare executive-level communications and presentations.
• Orchestrate board meetings and corporate functions.
• Drive talent sourcing initiatives and manage recruitment processes.

Skills

Executive support

Recruitment

Office management

HR administration

Stakeholder management

Education

Diploma/Degree in Business Administration or Human Resources

Tools

MS Office

HRIS / ATS systems

Job description

• Basic up till $6000 + Bonus
• 5 days work week
• Chinatown

Responsibilities

• Serve as the primary strategic partner to the Chairman, optimizing schedule, management while overseeing all administrative and logistical functions with precision.
• Act as the key representative and gatekeeper for the Chairman’s office, managing relationships with board members, investors, senior executives, and external stakeholders.
• Prepare, review, and refine executive-level communications, presentations, and briefing materials for high-stakes meetings and decision-making.
• Orchestrate board meetings, executive offsites, and corporate functions, ensuring flawless planning, execution, and follow-through.
• Operate with a high degree of foresight, anticipating needs, mitigating risks, and proactively resolving issues to maintain seamless operations.
• Provide holistic support across professional and personal domains, enabling the Chairman to remain focused on strategic priorities.
• Own and drive talent sourcing initiatives, including identifying hiring needs, sourcing candidates directly, conducting initial interviews, and coordinating recruitment processes across multiple roles and functions.
• Onboard and manage external recruiters and recruitment partners, setting clear briefs, timelines, and expectations to ensure quality hiring outcomes.
• Support end-to‑end candidate onboarding, ensuring smooth integration and alignment with organizational standards and culture.
• Independently manage special projects and confidential assignments with absolute discretion, integrity, and sound judgment.

Requirements

• Diploma/Degree in Business Administration, Human Resources, or a related field.
• Minimum 5 years’ experience in executive support, office management, HR administration, or senior executive secretary roles.
• Hands‑on experience in recruitment, including candidate sourcing, interviewing, and coordinating with external recruiters or hiring partners.
• Strong knowledge of Singapore employment laws, HR practices, and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS / ATS systems.