HR Executive/Assistant Executive

ISS FACILITY SERVICES PRIVATE LIMITED; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

ISS Facility Services Private Limited in Singapore is seeking an HR professional to provide specialist support for migrant workers, collaborating with line managers to implement efficient HR practices. Responsibilities include managing foreign workers, recruitment, accommodation, audits and wellbeing.

The role emphasizes service with a human touch, compliance with MOM regulations, and alignment with ISS policies and procedures.

Qualifications

• Experience providing HR support for migrant workers.
• Familiarity with MOM regulations and employment acts.
• Ability to coordinate recruitment, onboarding and accommodation.

Responsibilities

• Provide HR support and partner with line managers on migrant worker HR practices.
• Manage migrant workers under Work Permit or other passes in compliance with MOM regulations.
• Coordinate foreign worker recruitment with agencies, conduct interviews, offers and onboarding.
• Oversee housing arrangements: monthly rent, dormitory management, audits, and wellbeing.
• Audit housing compliance and recommend improvements.
• Support employee relations, grievances and policy guidance.
• Assist with Our People Survey processes.
• Ensure adherence to local laws and ISS governance policies.

Skills

HR operations

Migrant workers regulations

Employee relations

Recruitment coordination

Tools

HRIS systems

Work Permit process

Job description

1. Play an active role in providing HR support and working closely with line Managers to build efficient HR practices in managing migrant workers
2. Effective management of migrant workers (e.g. Malaysian, Chinese Nationals, NTS workers, etc under Work Permit or other S Pass / EPass holders) in accordance to MOM stipulated regulations
3. Handle foreign workers recruitment by working closely with appointed recruitment agencies which includes conducting interviews, job offering and onboarding arrangements
4. Manage foreign workers accommodation – i) monthly rental payment ii) whole unit hostel / dormitory management (new, renewal & exit process) iii) housing audit & inspection iv) OFWAS update v) managing landlords/dormitory operators vi) workers well-being and maintenance
5. Administer Housing Inspection Tracking apps to ensure workers comply with accommodation guidelines and perform necessary audits to identify & recommend necessary actions or improvements
6. Partnering with the site-based office support team to drive effective employee relations activities and communication, managing foreign employees’ grievances and disputes and offer advice in line with People & Culture Policies & Procedures
7. Support to drive annual Our People Survey (employee engagement survey) processes.
8. Ensure compliance with local government legislation (eg. Employment Act, Foreign Manpower Act, Workplace Safety) and ISS corporate governance polices as below:
9. Consistently practice to Service with a Human Touch standards
10. Adhere to the recruitment guide under Hiring the Human Touch when recruiting new team members
11. Undertake any duties/projects as assigned by the Superior

• § ISS Group Policy and Procedures
• § ISS Core Values
• § ISS Code of Conduct
• § ISS Leadership Principles
• § ISS Safeguarding Children and Vulnerable Adults Policy
• § ISS Global People Standards
• § ISS Safety Rules