HR & Recruitment Assistant [SL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Wecruit Pte Ltd seeks a meticulous HR administrator to support HR operations, onboarding, and record-keeping across multiple functions. You will assist with foreign worker documentation, payroll preparation, and benefits coordination, while handling training records and compliance tasks.

The role involves liaising with schools, government agencies, and vendors, managing documentation, and contributing to internal process improvements. Strong organizational skills are essential.

Responsibilities

• Coordinate recruitment and onboarding activities, including job advertisements, interview arrangements, candidate communications, employment documentation, and orientation.
• Support internship coordination and liaise with schools and training institutions.
• Maintain employee files, HRIS records, and documentation relating to employment confirmation, transfers, promotions, resignations, and offboarding.
• Administer employee leave records and respond to routine HR enquiries.
• Assist with the preparation and submission of Work Permit, S Pass, and Employment Pass applications, renewals, cancellations, and related documentation.
• Track work pass expiry dates and maintain records relating to foreign worker quotas, levies, and applicable administrative requirements.
• Coordinate dormitory arrangements, housing documentation, and related administrative matters for migrant construction workers.
• Assist the HR team in maintaining relevant records and supporting compliance with applicable MOM requirements and the EFMA.
• Compile attendance, overtime, leave, and allowance records for payroll processing.
• Assist with government-paid leave claims, including applicable maternity, paternity, childcare, and National Service make-up pay claims.
• Coordinate employee medical insurance, health screening arrangements, and wellness claims.
• Assist with monthly HR reporting and required statutory surveys or submissions.
• Coordinate employee training, course registrations, licence renewals, and certification arrangements.
• Maintain training and certification records and monitor expiry dates.
• Assist in coordinating relevant training and documentation requirements for the workforce.
• Provide administrative support through document preparation, filing, procurement, and maintenance of office records.
• Assist with company events, staff engagement activities, and CSR initiatives.
• Provide reception coverage, attend to visitors, handle incoming calls, and manage mail when required.
• Liaise with internal departments, government agencies, training providers, dormitory operators, and external vendors on relevant HR and administrative matters.
• Support the HR and Administration team in implementing company policies, improving administrative processes, and carrying out ad-hoc projects.
• Perform other related duties assigned by the immediate supervisor.

Job description

A. Human Resources Operations

• Coordinate recruitment and onboarding activities, including job advertisements, interview arrangements, candidate communications, employment documentation, and orientation.
• Support internship coordination and liaise with schools and training institutions.
• Maintain employee files, HRIS records, and documentation relating to employment confirmation, transfers, promotions, resignations, and offboarding.
• Administer employee leave records and respond to routine HR enquiries.

B. Foreign Worker and Work Pass Administration

• Assist with the preparation and submission of Work Permit, S Pass, and Employment Pass applications, renewals, cancellations, and related documentation.
• Track work pass expiry dates and maintain records relating to foreign worker quotas, levies, and applicable administrative requirements.
• Coordinate dormitory arrangements, housing documentation, and related administrative matters for migrant construction workers.
• Assist the HR team in maintaining relevant records and supporting compliance with applicable MOM requirements and the EFMA.

C. Payroll and Employee Benefits

• Compile attendance, overtime, leave, and allowance records for payroll processing.
• Assist with government-paid leave claims, including applicable maternity, paternity, childcare, and National Service make-up pay claims.
• Coordinate employee medical insurance, health screening arrangements, and wellness claims.
• Assist with monthly HR reporting and required statutory surveys or submissions.

D. Training and Workforce Documentation

• Coordinate employee training, course registrations, licence renewals, and certification arrangements.
• Maintain training and certification records and monitor expiry dates.
• Assist in coordinating relevant training and documentation requirements for the workforce.

E. General Administration and Employee Engagement

• Provide administrative support through document preparation, filing, procurement, and maintenance of office records.
• Assist with company events, staff engagement activities, and CSR initiatives.
• Provide reception coverage, attend to visitors, handle incoming calls, and manage mail when required.

F. Coordination and Other Responsibilities

• Liaise with internal departments, government agencies, training providers, dormitory operators, and external vendors on relevant HR and administrative matters.
• Support the HR and Administration team in implementing company policies, improving administrative processes, and carrying out ad-hoc projects.
• Perform other related duties assigned by the immediate supervisor.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

EA License No: 20C0270

Wecruit Pte Ltd