Senior/HR Executive cum Admin (Construction/HR Generalist)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore is seeking an HR Administrator to support end-to-end recruitment, onboarding, and employee lifecycle activities. The role includes compliance for foreign workers, payroll data support, and coordinating training and certifications.

You will handle policy inquiries, benefits administration, and company events while coordinating with various departments and external agencies to ensure smooth HR operations.

Responsibilities

• Recruitment & onboarding: Coordinate recruitment activities and onboarding, including postings, interview scheduling, candidate comms, and orientation.
• Employee lifecycle & records: Manage lifecycle admin (confirmations, transfers, promotions, resignations, offboarding) and HRIS records.
• Work Pass & compliance: Administer work passes for foreign staff, track expiry dates, and ensure EFMA compliance.
• Payroll, Leave Claims & Reporting: Assist payroll data, government leave claims, and monthly HR reports.
• Training & certification: Coordinate training courses and track certifications and renewals.
• Employee relations & HR projects: Answer policy questions and support benefits, policies, and HR projects.
• General admin & office: Provide general admin support and organise events and CSR activities.
• Stakeholder liaison & other duties: Liaise with internal teams and government agencies on HR and admin matters.

Job description

Key Responsibilities

1. Recruitment & Onboarding Coordinate recruitment activities and new hire onboarding, including job postings, interview scheduling, candidate communication, employment documentation, and orientation. Coordinate internship programmes, including sourcing candidates, onboarding, and liaising with schools or institutes.
2. Employee Lifecycle & Records Management Support employee lifecycle administration - confirmation, transfers, promotions, resignations, and offboarding - and maintain accurate, up-to-date employee records and HRIS data. Manage leave administration, including processing applications, tracking balances, and maintaining accurate leave records.
3. Work Pass & Foreign Workforce Compliance Administer work pass matters for foreign employees, including Work Permit, S Pass, and Employment Pass applications, renewals, and cancellations. Monitor quota and levy obligations, track pass expiry dates, and support dormitory and housing compliance for migrant construction workers, ensuring adherence to MOM regulations and the Employment of Foreign Manpower Act (EFMA).
4. Payroll, Leave Claims & Reporting Support Support monthly payroll by preparing attendance, leave, overtime, and allowance data for processing. Assist with government-paid leave claims (e.g. maternity, paternity, childcare, NS make-up pay). Prepare monthly HR reports and statutory survey submissions as required.
5. Training & Certification Coordination Coordinate training programmes, including applying for courses and arranging license renewals, and maintain training records, tracking certification and course expiry dates.
6. Employee Relations & HR Projects Respond to employee enquiries on HR policies, leave, benefits, and employment matters. Administer employee benefits, including medical insurance, health screenings, and wellness claims, ensuring accurate processing and timely support for employees. Support the rollout of HR policies, procedures, engagement initiatives, and ad-hoc HR projects as needed.
7. General Administration & Office Support Provide general administrative support, including document preparation, filing, and procurement of office supplies. Assist in organising company events, employee engagement activities, and CSR programmes. Provide reception cover as required, including attending to visitors, handling incoming calls, and managing incoming/outgoing mail.
8. Stakeholder Liaison & Other Duties Liaise with internal departments, government agencies, and external vendors on HR and administrative matters. Provide ad-hoc support to the Admin & HR team and other departments/business units as needed. Perform other HR and administrative duties as assigned by the immediate supervisor.