HR & Admin Executive

VIBTECH GENESIS PTE LTD; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

VIBTECH GENESIS PTE LTD in Singapore is seeking a proactive HR & Admin Executive to oversee recruitment, payroll, employee relations, and office operations, ensuring compliance with Singapore and Malaysia laws. You will manage records, onboarding, leave, benefits, training, performance management, and vendor relationships, while safeguarding confidentiality and delivering a positive employee experience.

The ideal candidate holds a Diploma or Bachelor's in HR/Business Admin, 3–5 years' HR/admin

Qualifications

• Bachelor's or diploma in HR/Business Administration or related field.
• 3–5 years of HR and admin experience in a multi-national setting, preferably in Singapore/Malaysia.
• Strong knowledge of Singapore/Malaysia employment laws and statutory requirements.
• Experience in recruitment, onboarding, payroll, employee relations, and performance management.

Responsibilities

• Provide HR support including recruitment, onboarding and employee relations.
• Maintain personnel records and HR documentation in compliance with local laws.
• Assist payroll, leave management and benefits administration.
• Coordinate training, performance management, and development initiatives.
• Handle general admin duties including facilities, vendor management and correspondence.
• Maintain HR policies, SOPs and employee handbook.
• Prepare HR reports and assist audits.
• Assist with company events and internal communications.
• Monitor changes in labour laws to keep policies compliant.

Skills

HR & Admin

Recruitment

Payroll administration

Employee relations

MS Office & HRIS

Work Pass compliance

Education

Diploma or Bachelor's in HR/Business Admin

Tools

HRIS/Payroll systems

Microsoft Office

Job description

About the role

We are seeking a proactive and detail-oriented HR & Admin Executive to oversee the full spectrum of human resources and administrative functions. The role is responsible for supporting recruitment, employee relations, payroll administration, performance management, and office operations while ensuring compliance with Singapore and Malaysia employment laws and statutory requirements. The ideal candidate is highly organised, able to manage multiple priorities, maintains confidentiality, and contributes to creating an efficient workplace and a positive employee experience.

Key responsibilities

• Providing comprehensive HR support, including recruitment assistance, employee relations, and onboarding processes
• Managing personnel records, employment contracts, and HR documentation in compliance with Singapore and Malaysia employment laws, statutory regulations, and company policies
• Supporting the administration of payroll, leave management, and benefits programmes
• Coordinating staff training, development initiatives, and performance management activities
• Handling general administrative duties including scheduling, correspondence, document management, and office coordination
• Assisting with the implementation of HR policies, standard operating procedures (SOPs), and employee handbook maintenance
• Managing office supplies, facilities, and vendor relationships
• Resolving employee queries and concerns with professionalism and confidentiality
• Preparing HR reports and maintaining accurate records for audit purposes
• Supporting the planning and execution of company events and internal communications
• Monitoring changes to Singapore and Malaysia labour laws and employment regulations and assisting in updating HR policies and practices to ensure ongoing legal compliance

What we're looking for

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field
• 3-5 years of relevant experience in HR and administrative functions
• Good knowledge of Singapore and Malaysia employment laws, labour regulations, and statutory requirements (e.g. Singapore Employment Act, CPF, MOM regulations; Malaysia Employment Act 1955, EPF, SOCSO/PERKESO, EIS, and LHDN)
• Experience in recruitment, onboarding, payroll administration, employee relations, and performance management

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and HRIS/payroll systems.
• Excellent organizational and time management skills with the ability to multitask effectively
• High level of integrity with the ability to handle confidential information professionally
• Strong written and verbal communication skills in English; proficiency in other languages is advantageous
• Self-motivated, detail-oriented, and able to work independently as well as collaboratively in a team environment
• Experienced in handling Singapore MOM Work Pass applications and managing Malaysia statutory payroll contributions including EPF/KWSP, SOCSO/PERKESO, and EIS
• Familiarity with ISO documentation, internal audits, and HR compliance will be an added advantage
• A customer-service oriented approach with strong interpersonal skills
• Attention to detail and commitment to accuracy in administrative tasks
• Proactive mindset with the ability to work both independently and collaboratively within a team
• Familiarity with recruitment processes and experience in employee engagement is preferred