HR Administrator

SANLI M&E ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

SANLI M&E ENGINEERING PTE. LTD. is seeking a proactive HR Administrator to support employee lifecycle administration, training coordination, work pass administration and general HR operations in Singapore.

You will work closely with the HR team to ensure smooth delivery of HR services, maintain records, support compliance, and assist with process improvements while balancing multiple priorities in a fast-paced environment.

Qualifications

• Diploma or higher in HRM, Business Administration or related discipline.
• Minimum 2 years HR administration experience.
• Experience in employee lifecycle, work pass or training administration is an advantage.
• Proficiency with Microsoft Office applications.

Responsibilities

• Coordinate onboarding and offboarding activities.
• Manage employee confirmations and contract renewals.
• Maintain employee records and HR databases.
• Prepare HR letters and employment documentation.
• Conduct exit interviews and support employee exit processes.
• Support Employment Pass, S Pass and Work Permit administration, including applications, renewals and cancellations.
• Monitor work pass expiry dates and maintain relevant trackers.
• Liaise with employees and stakeholders on work pass matters.
• Coordinate employee training registrations and renewals.
• Maintain training records and certification trackers.
• Monitor training and certification expiry dates.
• Liaise with training providers and employees on course arrangements.
• Support employee insurance enrolment and termination.
• Respond to employee HR enquiries.
• Support audits, surveys and compliance documentation.
• Assist with HR projects and process improvement initiatives.

Skills

Communication skills

Team collaboration

Independent worker

Education

Diploma in HRM or related

Tools

MS Office

Job description

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We are looking for a proactive and detail-oriented HR Administrator to support employee lifecycle administration, training coordination, work pass administration and general HR operations.

The successful candidate will work closely with the HR team to ensure smooth delivery of HR services and support both employees and business stakeholders.

Key Responsibilities

Employee Lifecycle Administration

• Coordinate onboarding and offboarding activities.
• Manage employee confirmations and contract renewals.
• Maintain employee records and HR databases.
• Prepare HR letters and employment documentation.
• Conduct exit interviews and support employee exit processes.

Work Pass Administration

• Support Employment Pass, S Pass and Work Permit administration, including applications, renewals and cancellations.
• Monitor work pass expiry dates and maintain relevant trackers.
• Liaise with employees and relevant stakeholders on work pass matters.

Training Administration

• Coordinate employee training registrations and renewals.
• Maintain training records and certification trackers.
• Monitor training and certification expiry dates.
• Liaise with training providers and employees on course arrangements.

Insurance & HR Operations

• Support employee insurance enrolment and termination.
• Respond to employee HR enquiries.
• Support audits, surveys and compliance documentation.
• Assist with HR projects and process improvement initiatives.

Requirements

• Diploma in Human Resource Management, Business Administration or related discipline.
• At least 2 years of HR administration experience.
• Experience in employee lifecycle administration, work pass administration or training administration will be an advantage.
• Familiarity with Microsoft Office applications.
• Good communication and interpersonal skills.
• Able to work independently and manage multiple priorities.
• Strong sense of responsibility and follow-through.

Preferred Attributes

• Responsive and proactive.
• Strong organisational skills.
• Comfortable working in a fast-paced environment.
• Able to work closely with both employees and business stakeholders.