HR Executive

VTECH GLOBAL PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

VTECH GLOBAL PTE. LTD. in Singapore seeks an HR Operations Executive to support day-to-day human resources operations and administration, focusing on employee lifecycle management and HR documentation. The role involves policy administration and operational support to ensure accurate HR processes.

You will handle onboarding, confirmations, changes in status, and offboarding while maintaining records and HR databases. Mandarin communication with Shenzhen stakeholders is required.

Qualifications

• At least 2 years of experience in HR operations, HR administration or a similar role.
• Familiarity with employee lifecycle administration, HR documentation and employment policies and procedures.
• Strong organisational skills, attention to detail and the ability to manage multiple tasks effectively.
• Good interpersonal and communication skills, with the ability to work collaboratively with stakeholders at all levels.
• Proficiency in Mandarin is required to communicate with Mandarin-speaking stakeholders based in Shenzhen

Responsibilities

• Manage day-to-day HR administrative activities and ensure HR processes are carried out accurately and efficiently.
• Coordinate employee lifecycle processes, including onboarding, employee confirmations, changes in employment status and offboarding.
• Maintain and update employee records, personnel files, HR databases and relevant documentation.
• Assist in monitoring employee attendance, leave records and other HR-related administrative matters.
• Support the implementation and administration of HR policies, procedures and internal guidelines.
• Respond to employee enquiries regarding HR policies, procedures and general employment matters.
• Coordinate with relevant departments and stakeholders on employee-related matters and HR documentation.
• Assist with the preparation of HR reports, employment letters, forms and other HR-related documents.
• Ensure HR records and processes are maintained in accordance with company policies and applicable employment requirements.

Skills

HR operations

Onboarding

Employee records

Policy administration

Communication

Mandarin

Tools

HRIS

Job description

We are looking for an HR Operations Executive to support day-to-day human resources operations and administration. This role focuses on employee lifecycle management, HR documentation, policy administration and operational support, ensuring that HR processes are carried out accurately and efficiently.

Responsibilities

HR Operations & Administration

• Manage day-to-day HR administrative activities and ensure HR processes are carried out accurately and efficiently
• Coordinate employee lifecycle processes, including onboarding, employee confirmations, changes in employment status and offboarding.
• Maintain and update employee records, personnel files, HR databases and relevant documentation.
• Assist in monitoring employee attendance, leave records and other HR-related administrative matters.
• Support the implementation and administration of HR policies, procedures and internal guidelines.
• Respond to employee enquiries regarding HR policies, procedures and general employment matters.
• Coordinate with relevant departments and stakeholders on employee-related matters and HR documentation.
• Assist with the preparation of HR reports, employment letters, forms and other HR-related documents.
• Ensure HR records and processes are maintained in accordance with company policies and applicable employment requirements.

General Administration & Support

• Provide general administrative and operational support to facilitate smooth day-to-day business operations.
• Coordinate with relevant stakeholders on administrative matters as required.
• Undertake other ad hoc duties and administrative matters as assigned.

Qualifications

• At least 2 years of experience in HR operations, HR administration or a similar role.
• Familiarity with employee lifecycle administration, HR documentation and employment policies and procedures.
• Strong organisational skills, attention to detail and the ability to manage multiple tasks effectively.
• Good interpersonal and communication skills, with the ability to work collaboratively with stakeholders at all levels.
• Proficiency in Mandarin is required to communicate with Mandarin-speaking stakeholders based in Shenzhen