HR Assistant - Retail MNC/East/S$3100

CLARIST RESOURCES PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

CLARIST RESOURCES PTE. LTD. is seeking an HR Assistant to join our team in Singapore. The role supports airport pass applications, onboarding, and general HR administration in a fast-paced, multicultural environment.

The ideal candidate will have at least 1 year of HR or admin experience, strong English communication, and proficiency in Microsoft Office. This position requires a proactive, detail-oriented mindset and discretion with sensitive information.

Qualifications

• Minimum 1 year of experience in HR support or administrative roles.
• Strong interpersonal skills and a positive, approachable demeanor.
• Proficient in Microsoft Office.
• Fluent in English with excellent communication skills.

Responsibilities

• Assist in airport pass applications for all employees.
• Maintain personnel files and digital records.
• Coordinate employee welfare initiatives (e.g., gift baskets, condolences).
• Support recruitment by scheduling interviews and preparing employment contracts.
• Assist onboarding: uniforms, welcome kits, seating arrangements.
• Provide general HR administrative support to the HR team.
• Welcome office visitors and handle mail/courier services.
• Keep meeting rooms tidy and stocked.
• Maintain updated contact lists and organization charts.
• Support invoice processing, travel arrangements, and expense claims.
• Help coordinate office events, staff gift-giving, and decorations.
• Manage pantry supplies and stationery inventory.
• Handle basic office maintenance and equipment coordination.
• Assist with various ad hoc administrative tasks and approvals.

Skills

HR experience

Interpersonal skills

English communication

Tools

Microsoft Office

Job description

A global leader in the travel retail industry is looking for a HR Assistant to join its dynamic team. This is an exciting opportunity for someone who is proactive, detail-oriented, and enjoys supporting both people and processes in a fast-paced, multicultural environment.

Key Responsibilities:

HR Support:

• Assist in airport pass applications for all employees (retail & corporate).
• Help maintain personnel files and digital records.
• Coordinate employee welfare initiatives (e.g., gift baskets, condolences).
• Support recruitment efforts by scheduling interviews and preparing employment contracts.
• Assist with onboarding: uniforms, welcome kits, and seating arrangements.
• Provide general administrative support to the HR team.

General Affairs & Admin:

• Welcome office visitors and handle mail/courier services.
• Keep meeting rooms tidy and stocked.
• Maintain updated contact lists and organization charts.
• Support invoice processing, travel arrangements, and expense claims.
• Help coordinate office events, staff gift-giving, and decorations.
• Manage pantry supplies and stationery inventory.
• Handle basic office maintenance and equipment coordination.
• Assist with various ad hoc administrative tasks and approvals.

Requirements:

• Minimum 1 year of experience in HR support or administrative roles.
• Strong interpersonal skills and a positive, approachable demeanor.
• Proficient in Microsoft Office.
• Discreet and professional when handling sensitive information.
• Fluent in English with excellent communication skills.
• Preferably available to start within 1 month or less.