HR and Administrative Executive

CITY BLUE BOUTIQUE PTE LTD; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

CITY BLUE BOUTIQUE PTE LTD is seeking a hands-on HR Executive to oversee day-to-day HR operations for our Singapore retail business. This role covers end-to-end HR administration, work pass management, compliance matters and employee lifecycle processes in a fast-paced retail setting.

The ideal candidate should be detail-oriented and proactive, capable of independent work, and comfortable handling onboarding, exits, recruitment coordination, insurance matters, and government submissions.

Qualifications

• Diploma or Degree in Human Resources, Business Administration or related field.
• Minimum 2 years HR experience.
• Familiar with MOM work pass application procedures.
• Good knowledge of Singapore Employment Act and MOM regulations.
• Detail-oriented with strong organisational skills.
• Able to work independently and manage multiple tasks.
• Proficient in Microsoft Excel and MS Office.

Responsibilities

• Prepare employment contracts, HR letters, and maintain employee records
• Manage onboarding and exit processes including documentation and system updates
• Handle employee enquiries and provide HR support to operations teams
• Support disciplinary processes where required
• Handle foreign work pass applications, renewals and cancellations
• Monitor work pass validity and quota utilisation
• Liaise with MOM on manpower-related matters pertaining to work pass holders
• Coordinate recruitment activities including job postings and interview arrangements
• Screen applications and coordinate interviews with hiring managers
• Coordinate insurance matters for retail shops and employees
• Liaise with insurance brokers and service providers
• Monitor policy renewals and documentation
• Support government-related submissions (e.g., OED, surveys, reporting)
• Maintain HR documentation and ensure compliance with local employment regulations
• Perform other HR and administrative duties as assigned

Skills

Detail-oriented

Strong organisational skills

Microsoft Excel

MS Office

Independent working

Education

Diploma or Degree in HR/Business Administration

Job description

About the Role

We are seeking a hands-on HR Executive to oversee day-to-day HR operations for our Singapore retail business. This role is responsible for end-to-end HR administration including work pass management, compliance matters, and employee lifecycle processes. The ideal candidate is detail-oriented, proactive, and able to work independently in a fast-paced retail environment.

Key Responsibilities

Employee Relations & HR Operations

• Prepare employment contracts, HR letters, and maintain employee records
• Manage onboarding and exit processes including documentation and system updates
• Handle employee enquiries and provide HR support to operations teams
• Support disciplinary processes where required

Work Pass Management

• Handle foreign work pass applications, renewals and cancellations
• Monitor work pass validity and quota utilisation
• Liaise with MOM on manpower-related matters pertaining to work pass holders

Recruitment Coordination

• Coordinate recruitment activities including job postings and interview arrangements
• Screen applications and coordinate interviews with hiring managers

Insurance & Claims

• Coordinate insurance matters for retail shops and employees
• Liaise with insurance brokers and service providers
• Monitor policy renewals and documentation

HR Compliance & Administration

• Support government-related submissions (e.g., OED, surveys, reporting)
• Maintain HR documentation and ensure compliance with local employment regulations
• Perform other HR and administrative duties as assigned

Requirements

• Diploma or Degree in Human Resources, Business Administration or related field
• Minimum 2 years HR experience
• Familiar with MOM work pass application procedures
• Good knowledge of Singapore Employment Act and MOM regulations
• Detail-oriented with strong organisational skills
• Able to work independently and manage multiple tasks
• Proficient in Microsoft Excel and MS Office

Preferred

• Experience in retail or F&B industry will be an advantage
• Experience handling foreign workforce will be an advantage