HR and Office Admin Specialist

Dviasia; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading provider of audio-visual solutions in Singapore is seeking an HR & Office Admin Specialist to enhance people operations and manage daily office functions. The role involves onboarding, payroll support, and maintaining employee records. Candidates should have a Bachelor's degree in HR or Business Administration with 2-5 years experience in HR operations or office administration. Proficiency in Microsoft Office and strong communication skills are required for this dynamic position.

Qualifications

• 2-5 years of experience in HR operations and/or office administration.
• Familiarity with HR systems or tools is an advantage.
• Strong problem-solving skills and ability to handle confidential information.

Responsibilities

• Manage onboarding processes, including documentation and orientation.
• Maintain accurate and confidential employee records.
• Oversee daily office operations to ensure efficiency.

Skills

Organizational skills

Communication skills

Interpersonal skills

Multitasking abilities

Attention to detail

Education

Bachelor’s degree in Human Resources or Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Company Summary:

Since 2002, DVI Solutions has been a leading provider of audio‑visual setups to help our clients communicate and collaborate better—whether it's with colleagues across the office, or partners on the other side of the world. We have presence across Japan, Singapore, Thailand, Shanghai, Hong Kong, Philippines, Vietnam, India, Malaysia and Indonesia. Our satisfied clients include corporations, government agencies, schools, retail stores, hotels and many more.

Position Overview:

We are seeking a proactive and organized HR & Office Admin Specialist to support our people operations and ensure smooth day‑to‑day office functions. This role focuses on employee lifecycle support—particularly onboarding and HR administration—alongside office management responsibilities.

Key Responsibilities:

Human Resources

• Manage onboarding processes, including documentation, orientation, and new joiner integration
• Maintain accurate and confidential employee records and HR databases
• Support payroll processing, leave tracking, and benefits administration
• Assist in performance management and employee engagement initiatives
• Ensure compliance with local labor laws and internal policies
• Act as a point of contact for employee inquiries and HR‑related support

Office Administration

• Oversee daily office operations to ensure a smooth and efficient work environment
• Manage office supplies, vendor coordination, and procurement activities
• Coordinate meetings, internal events, and company communications
• Maintain and update office policies and procedures
• Support facilities management and workplace safety initiatives

Skills and Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 2–5 years of experience in HR operations and/or office administration
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with HR systems or tools is an advantage
• Knowledge of local employment laws and regulations
• Experience working in a fast‑paced or dynamic environment
• High level of discretion and ability to handle confidential information
• Strong attention to detail and problem‑solving skills

DVI Solutions is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.