HR and Office Admin Specialist

DVI Solution; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

DVI Solutions in Singapore is seeking a proactive HR & Office Admin Specialist to support people operations and ensure smooth day-to-day office functions. The role focuses on onboarding and HR administration alongside office management.

You will manage onboarding processes, maintain confidential employee records, assist payroll and benefits, and help enforce company policies in a fast-paced environment.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2–5 years of experience in HR operations and/or office administration.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office and HR systems is an advantage.
• Knowledge of local labor laws and regulations.

Responsibilities

• Manage onboarding processes, including documentation and orientation.
• Maintain confidential employee records and HR databases.
• Support payroll processing, leave tracking, and benefits administration.
• Assist in performance management and employee engagement initiatives.
• Ensure compliance with local labor laws and internal policies.
• Oversee daily office operations and procure supplies.
• Coordinate meetings, events, and company communications.
• Maintain and update office policies and procedures.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

HR systems

HR laws knowledge

Education

Bachelor’s degree in HR/Business Admin

Tools

HR software

Job description

Company Summary:

Since 2002, DVI Solutions has been a leading provider of audio-visual setups to help our clients communicate and collaborate better–whether it’s with colleagues across the office, or partners on the other side of the world. We have presence across Japan, Singapore, Thailand, Shanghai, Hong Kong, Philippines, Vietnam, India, Malaysia and Indonesia. Our satisfied clients include corporations, government agencies, schools, retail stores, hotels and many more.

Position Overview:

We are seeking a proactive and organizedHR & Office Admin Specialistto support our people operations and ensure smooth day-to-day office functions. This role focuses on employee lifecycle support—particularly onboarding and HR administration—alongside office management responsibilities.

Key Responsibilities:

Human Resources

• Manage onboarding processes, including documentation, orientation, and new joiner integration
• Maintain accurate and confidential employee records and HR databases
• Support payroll processing, leave tracking, and benefits administration
• Assist in performance management and employee engagement initiatives
• Ensure compliance with local labor laws and internal policies
• Act as a point of contact for employee inquiries and HR-related support

Office Administration

• Oversee daily office operations to ensure a smooth and efficient work environment
• Manage office supplies, vendor coordination, and procurement activities
• Coordinate meetings, internal events, and company communications
• Maintain and update office policies and procedures
• Support facilities management and workplace safety initiatives

Skills and Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 2–5 years of experience in HR operations and/or office administration
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with HR systems or tools is an advantage
• Knowledge of local employment laws and regulations
• Experience working in a fast-paced or dynamic environment
• High level of discretion and ability to handle confidential information
• Strong attention to detail and problem-solving skills

DVI Solutions is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.