HR & Admin Executive

MLION CORPORATION PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

AWS

Performance Bonus

Job summary

MLION CORPORATION PTE. LTD. in Singapore seeks an adaptable HR Assistant to support recruitment, onboarding, HR operations, and learning & development. You will coordinate interviews, prepare employment letters, maintain records, organize training, and handle front-desk tasks.

You will work with multiple regions (excluding PH and KSA), manage calendars and events, and ensure smooth HR processes while delivering excellent staff service.

Qualifications

• Minimum 'O' Level / 'A' Level / ITE / Diploma or equivalent.
• At least 1 year of related working experience; entry level welcome.
• Proficient in Microsoft Office applications.
• Good communication and interpersonal skills.
• A good team player with a positive work attitude, strong initiative, and resilience.
• Able to work independently with minimal supervision.

Responsibilities

• Assist in the end-to-end recruitment process from job posting, resume screening, talents selection and interview arrangement.
• Coordinate interviews with hiring managers and candidates, and follow up on interview status.
• Assist in preparing Letters of Employment, Confirmation, and other HR-related documents.
• Conduct new hire orientation, onboarding, and offboarding processes.
• Update and maintain employee details and personal files.
• Maintain and update leave records for a designated group of employees, ensuring accuracy and timeliness.
• Manage and process employee claims, ensuring accuracy and compliance with company policies.
• Organise staff flight and hotel bookings and process related claim forms.
• Coordinate the creation and distribution of name cards for employees (excluding PH and KSA).
• Provide support in day-to-day HR and administrative operations.
• Manage the full process of staff training programs, including coordination with internal stakeholders and vendors, course registration and post-training evaluations.
• Source and liaise with training vendors to register employees for training.
• Coordinate planning and scheduling of L&D courses, including trainer liaison and participant management.
• Evaluate effectiveness of training programs through employee feedback.
• Answer incoming calls and manage front desk duties.
• Plan, organise, and execute internal events and activities (birthday celebrations, fruit day, CNY, Christmas).
• Perform any other ad-hoc HR and administrative duties as assigned.

Job description

Job Responsibilities

Recruitment & Onboarding

• Assist in the end-to-end recruitment process from job posting, resume screening, talents selection and interview arrangement
• Coordinate interviews with hiring managers and candidates, and follow up on interview status
• Assist in preparing Letters of Employment, Confirmation, and other HR-relateddocuments
• Conduct new hire orientation, onboarding, and offboarding processes

HR Operations & Employee Administration

• Update and maintain employees’ details and personal files
• Maintain and update leave records for a designated group of employees, ensuring accuracy and timeliness
• Manage and process employee claims, ensuring accuracy and compliance with company policies
• Organise staff flight and hotel bookings and process related claim forms
• Coordinate the creation and distribution of name cards for employees, including management and staff across all regions except the Philippines (PH) and Saudi Arabia (KSA)
• Provide support in day-to-day HR and administrative operations

Training & Learning & Development (L&D)

• Manage the full process of staff training programs, including coordination with internal stakeholders and training vendors, course registration and confirmation, post-training evaluations, training records maintenance, and certification tracking
• Source and liaise with training vendors to register employees for training
• Coordinate planning and scheduling of L&D courses, including trainer liaison and participant management
• Evaluate effectiveness of training programs through employee feedback

Office Administration, Front Desk & General Support

• Answer incoming calls, take messages and redirect calls when required
• Cover reception duties when needed
• Manage and maintain pantry inventory and assist in purchasing pantry items
• Plan, organise, and execute internal events and activities, including monthly birthday celebrations, monthly fruit day, and festive celebrations such as Chinese New Year (CNY) and Christmas
• Perform any other ad-hoc HR and administrative duties as assigned

Job Requirements

• Minimum "O" Level / "A" Level / ITE / Diploma or equivalent
• At least 1 year of related working experience
• Entry level is welcome to apply
• Proficient in Microsoft Office applications
• Good communication and interpersonal skills
• A good team player with a positive work attitude, strong initiative, and resilience
• Able to work independently with minimal supervision

Others

• Working hours: 9am to 5pm, Mondays to Fridays
• AWS and Performance Bonus is given subject to company and individual's performance

We regret to inform that only shortlisted candidates will be contacted.