HR AND ADMINISTRATIVE EXECUTIVE

AUTOBACS VENTURE SINGAPORE PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

AUTOBACS VENTURE SINGAPORE PTE LTD is seeking a dedicated HR Operations and Administration professional to support recruitment activities, onboarding/off-boarding processes, and HR documentation. The role also oversees work pass matters, staff records, and general administrative duties across two stores in Singapore.

Responsibilities include preparing employment letters, organizing company events, and maintaining office equipment and stationery.

Qualifications

• General HR administrative support including recruitment postings and interview coordination.
• End-to-end onboarding and off-boarding, including access cards, documents for security, uniforms, lockers, and related items.
• Manage work pass applications, renewals, and cancellations.
• Prepare employment contracts and HR letters (confirmation, promotion, resignation).
• Maintain employee records in HRIS and TMS, ensuring compliance with legal requirements.

Responsibilities

• Assist with HR general administration and ad-hoc tasks as required.
• Assist in organizing company functions and staff welfare activities.
• Maintain office equipment and supplies for two stores (Bukit Batok and Ubi).
• Coordinate with banks and vendors for payment plans and programmes.
• Provide administrative support to management as needed.

Skills

HR coordination

Onboarding

Administrative support

Vendor management

Tools

HRIS System

MS Office

Job description

Job Description & Requirements

Human Resource Operations

• Provide general administrative support in recruitment matters – job postings, arranging interviews (through email or calls), co-ordinating the interview process(application forms and other forms for candidates), and reference checks
• Manage end-to-end on-boarding and off-boarding matters including but not limited to door access cards, documents to the security office for access cards, uniforms (full suitor polo T-shirt), lockers, locker keys, etc.
• Manage work pass applications, renewals, and cancellations
• Prepare employment contracts, staff confirmation, promotion, acknowledgement and resignation letters, and other HR-related letters
• Maintain employee records including P-files, HRIS system, and TMS reports, and ensure all HR documentation is up-to-date and compliant with legal requirements
• Support other HR-related special projects as directed by Management
• Assist with HR general administration and other ad-hoc tasks as required

Administration

• Assist in organizing company functions and staff welfare activities
• In charge of servicing and maintenance of office equipment, e.g. corporate mobiles, office landlines, fibre broadband connections for 2 stores (Bukit Batok and Ubi), photocopiers, office air-con, water dispenser and filters, office phones (NEC), etc.
• Initiate and follow upon applications and renewations of tied-up programs with counterparties, and Instalment Payment Plan (IPP) plans with banks
• Keep stock of stationery and distribute to staff as required; replenish stationery orders weekly/monthly for 2 entities – AVS (Bukit Batok and Ubi) and ACCS
• Keep stock of staff uniforms (full suit and polo T-shirt); replenish orders from regular suppliers and source new suppliers for better quality and pricing
• Provide administrative and business support to the management
• Perform other tasks as may be assigned according to organizational needs