HR Admin Executive

VISION MISSION CLEANING (SG) PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

VISION MISSION CLEANING (SG) PTE. LTD. is seeking an HR & Admin Executive to manage daily HR operations, administrative tasks, purchasing, inventory control, and overall office support.

The role involves coordinating with site supervisors, handling staff records, onboarding/offboarding processes, and liaising with suppliers to ensure smooth workflow across multiple sites. The ideal candidate will maintain accurate documentation, oversee stock levels, and support logistics for stock delivery and

Responsibilities

• Office Administration: Manage general office administration and day-to-day operations; maintain filing and documentation (hardcopy and digital); handle correspondence, emails, and basic coordination tasks; support onboarding documentation and staff records maintenance.
• HR Administrative Support: Assist in maintaining employee records and HR documentation; track staff forms (leave, claims, attendance); support onboarding and offboarding coordination; liaise with HQ on HR/admin matters.
• Inventory Management: Maintain inventory records for cleaning supplies, tools and equipment; monitor stock levels and replenishment; conduct stock checks and reconciliation; track inventory movement across sites.
• Purchasing & Vendor Coordination: Plan and manage purchasing of operational supplies and equipment; liaise with suppliers on quotations, orders, deliveries and pricing; ensure timely procurement; maintain purchase records.
• Operations Support: Coordinate with site supervisors on supply distribution and requirements; arrange logistics for stock delivery and equipment servicing; support ad-hoc tasks as assigned.

Job description

The HR & Admin Executive is responsible for handling daily human resource operations, administrative support, purchasing activities and inventory management to ensure smooth office and operational functions.

Key Responsibilities

1. Office Administration

• Manage general office administration and ensure smooth day-to-day operation
• Maintain proper filing and documentation (hardcopy and digital)
• Handle correspondence, emails, and basic coordination tasks
• Support on boarding documentation and staff records maintenance

2. HR Administrative Support

• Assist in maintaining employee records and HR documentation
• Handle submission and tracking of staff-related forms (e.g. leave, claims, attendance)
• Support basic HR processes including onboarding and offboarding coordination
• Liaise with HQ (if applicable) on HR and administrative matters

3. Inventory Management

• Maintain accurate inventory records for cleaning supplies, tools, and equipment
• Monitor stock levels and ensure timely replenishment
• Conduct periodic stock checks and reconciliation
• Track movement of inventory across different sites

4. Purchasing & Vendor Coordination

• Plan and manage purchasing of operational supplies and equipment
• Liaise with suppliers on quotations, orders, deliveries, and pricing
• Ensure timely procurement to support operational needs
• Maintain records of purchases and supplier details

5.Operations Support

• Coordinate with site supervisors on supply distribution and requirements
• Assist in arranging logistics for stock delivery and equipment servicing
• Support ad-hoc operational and administrative tasks as assigned