HR & Administration Executive [WCAN]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 47,000 - 74,000; Full time

Job summary

WECRUIT PTE. LTD. is seeking a versatile HR and Administration professional in Singapore to manage full recruitment, onboarding, payroll, and statutory compliance.

You will handle work passes, CPF submissions, GPL and NS claims, and coordinate employee records with meticulous attention to detail. The role covers alumni HR documentation, training coordination, and general admin tasks, including attendance tracking, offboarding, and welfare programs.

Responsibilities

• Manage the full recruitment cycle, including job postings, candidate screening, interview coordination with Heads of Department (HODs), salary negotiations, employment contract preparation, and liaison with recruitment agencies.
• Coordinate onboarding and orientation programmes for new employees.
• Manage work pass matters, including Work Permits (WP), S Passes (SP), and Dependant’s Passes (DP), covering applications, renewals, cancellations, and related compliance requirements.
• Prepare and submit relevant administrative documentation, surveys, and supporting records to the appropriate authorities.
• Process monthly payroll using Time Software, including overtime calculations in Excel, medical reimbursements, allowances, and Central Provident Fund (CPF) submissions.
• Administer Government-Paid Leave (GPL) claims, National Service (NS) make-up pay claims, and eligible foreign worker levy waiver applications.
• Administer Work Injury Compensation (WIC) matters and coordinate corporate medical insurance policy renewals.
• Monitor and maintain employee attendance records, medical certificate (MC) submissions, and No-Pay Leave (NPL) records for employees under probation or awaiting confirmation.
• Monitor probation periods and coordinate confirmation appraisals, performance reviews, and probation extensions where applicable.
• Manage employee offboarding, including resignation and retirement administration, termination documentation, and tax clearance processes.
• Handle employee relations matters professionally and confidentially, including complex resignation and termination cases.
• Prepare and issue HR documents, including internal memos, promotion and confirmation letters, probation extension letters, warning letters, and Performance Improvement Plans (PIPs).
• Maintain accurate, updated, and confidential employee personnel files and HR records.
• Prepare sponsorship letters, maintain sponsorship records, and track related administrative matters.
• Source and coordinate employee training programmes and course bookings, following up with the Accounts Department on payment processing.
• Manage the distribution, issuance, and tracking of employee uniforms and safety shoes.
• Maintain the company organisation chart, staff telephone directory, and other internal administrative records.
• Coordinate company transportation arrangements and follow up on related payments.
• Support the organising committee in planning and coordinating the annual Dinner and Dance (D&D) event held in April.
• Assist with the annual company stocktaking exercise conducted on a Friday in July.

Skills

HR admin

Payroll

Work pass administration

Records management

Attention to detail

Tools

Time Software

Excel

Job description

1. Recruitment and Talent Acquisition

• Manage the full recruitment cycle, including job postings, candidate screening, interview coordination with Heads of Department (HODs), salary negotiations, employment contract preparation, and liaison with recruitment agencies.
• Coordinate onboarding and orientation programmes for new employees.

2. Work Pass and Regulatory Administration

• Manage work pass matters, including Work Permits (WP), S Passes (SP), and Dependant’s Passes (DP), covering applications, renewals, cancellations, and related compliance requirements.
• Prepare and submit relevant administrative documentation, surveys, and supporting records to the appropriate authorities.

3. Payroll and Statutory Administration

• Process monthly payroll using Time Software, including overtime calculations in Excel, medical reimbursements, allowances, and Central Provident Fund (CPF) submissions.
• Administer Government-Paid Leave (GPL) claims, National Service (NS) make-up pay claims, and eligible foreign worker levy waiver applications.

4. Employee Benefits and Insurance

• Administer Work Injury Compensation (WIC) matters and coordinate corporate medical insurance policy renewals.
• Monitor and maintain employee attendance records, medical certificate (MC) submissions, and No-Pay Leave (NPL) records for employees under probation or awaiting confirmation.

5. Employee Lifecycle and Performance Management

• Monitor probation periods and coordinate confirmation appraisals, performance reviews, and probation extensions where applicable.
• Manage employee offboarding, including resignation and retirement administration, termination documentation, and tax clearance processes.
• Handle employee relations matters professionally and confidentially, including complex resignation and termination cases.

6. HR Documentation and Records Management

• Prepare and issue HR documents, including internal memos, promotion and confirmation letters, probation extension letters, warning letters, and Performance Improvement Plans (PIPs).
• Maintain accurate, updated, and confidential employee personnel files and HR records.
• Prepare sponsorship letters, maintain sponsorship records, and track related administrative matters.

7. Training and Employee Welfare

• Source and coordinate employee training programmes and course bookings, following up with the Accounts Department on payment processing.
• Manage the distribution, issuance, and tracking of employee uniforms and safety shoes.

8. General Administration and Company Support

• Maintain the company organisation chart, staff telephone directory, and other internal administrative records.
• Coordinate company transportation arrangements and follow up on related payments.
• Support the organising committee in planning and coordinating the annual Dinner and Dance (D&D) event held in April.
• Assist with the annual company stocktaking exercise conducted on a Friday in July.

EA License No: 20C0270

Wecruit Pte Ltd