HR and Admin GENERALIST

THE NAIL LIST PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

THE NAIL LIST PTE. LTD. in Singapore seeks a Payroll Administrator to manage end-to-end payroll and support HR processes in a small, dynamic office.

You will ensure accuracy, compliance, and timely payments in a fast-paced environment. Responsibilities include generating sales and commission reports, verifying attendance and leave records, processing full payroll cycles, using Payboy for HR records, maintaining employee files, handling work passes, and coordinating with stakeholders to resolve

Qualifications

• Proficient in Microsoft Excel and Word for payroll data and documentation.
• Strong knowledge of MOM laws and regulations to ensure compliance in payroll and HR practices.
• Experience processing end-to-end payroll to deliver accurate and timely salary disbursements.

Responsibilities

• Generate sales and commission reports to assist in payroll and business analysis.
• Prepare and verify employee attendance and leave records to support accurate payroll processing.
• Manage full payroll cycle including salary calculations and government claims to ensure timely and correct payments.
• Use Payboy system proficiently to streamline payroll and HR record management.
• Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Administer work pass applications and renewals to ensure legal compliance and workforce eligibility.
• Monitor headcount and quota to support workforce planning and reporting.
• Ensure staff adherence to HR policies and procedures by addressing basic HR queries and providing guidance.
• Manage employee letters and reference letters to support HR documentation needs.
• Communicate effectively with stakeholders to resolve payroll and HR-related issues.
• Organize multiple tasks efficiently and maintain well-structured records to support HR operations.
• Handle sensitive information with confidentiality and discretion to protect employee privacy.
• Demonstrate initiative by proactively taking on responsibilities and improving HR processes without prompting.
• Work independently in a small office setting, adapting to a fast-paced and flexible work environment.

Skills

Excel

Word

MOM compliance

End-to-end payroll

Tools

Payboy

Job description

Job Summary

Reporting to the HR Lead, you will manage end-to-end payroll activities and support HR processes to ensure compliance, accuracy, and smooth operations within a dynamic small office environment.

Responsibilities

• Generate sales and commission reports to assist in payroll and business analysis
• Prepare and verify employee attendance and leave records to support accurate payroll processing
• Manage full payroll cycle including salary calculations and government claims to ensure timely and correct payments
• Use Payboy system proficiently to streamline payroll and HR record management
• Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations
• Administer work pass applications and renewals to ensure legal compliance and workforce eligibility
• Monitor headcount and quota to support workforce planning and reporting
• Ensure staff adherence to HR policies and procedures by addressing basic HR queries and providing guidance
• Manage employee letters and reference letters to support HR documentation needs
• Communicate effectively with stakeholders to resolve payroll and HR-related issues
• Organize multiple tasks efficiently and maintain well-structured records to support HR operations
• Handle sensitive information with confidentiality and discretion to protect employee privacy
• Demonstrate initiative by proactively taking on responsibilities and improving HR processes without prompting
• Work independently in a small office setting, adapting to a fast-paced and flexible work environment

Required competencies and certifications

• Proficient in Microsoft Excel and Word to manage payroll data and documentation
• Strong knowledge of Ministry of Manpower (MOM) laws and regulations to ensure compliance in payroll and HR practices
• Relevant experience in processing end-to-end payroll to deliver accurate and timely salary disbursements

Preferred competencies and qualifications

• Experience in Human Resources, specifically in payroll or accounting-related fields
• Proven experience in HR administration and personal/executive assistant roles
• Familiarity with employment laws and HR best practices to support HR policy enforcement

Other Information

• Location: Midview City (Bright Hill MRT / Upper Thomson MRT)
• Work Schedule: 5-day work week, 9am to 6pm
• Headcount: 50+ employees
• Work Environment: Small office, dynamic and fast-paced requiring flexibility and adaptability
• WhatsApp [phone]
• https: //wa.me/6583093880