HR & Administrative Specialist

Payful; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Human Resources consulting firm in Singapore is seeking an experienced individual to manage employee salary information and tax compliance. The ideal candidate will have a Bachelor's degree and at least one year of relevant experience, particularly familiar with Singapore's labor laws and tax regulations. Responsibilities include organizing payroll data, handling tax submissions, and managing Employment Pass applications. Strong skills in Microsoft Office and proficiency in both Chinese and English are required.

Qualifications

• Bachelor’s degree or higher, preferably in Human Resources or Administration Management.
• At least 1 year of relevant work experience, familiar with Singapore tax and labor regulations.
• Proficient in Microsoft Office with strong data analysis and document management skills.

Responsibilities

• Collect and organize employee salary information, ensuring accuracy.
• Submit employee tax declarations and manage payments.
• Assist in employee onboarding and maintain the employee information management system.
• Manage Employment Pass applications and compliance with regulations.
• Provide labor policy consultations and ensure operational compliance.

Skills

Data analysis

Document management

Communication skills

Teamwork

Time management

Proficient in Microsoft Office

Familiarity with IRAS and MOM systems

Education

Bachelor’s degree in Human Resources or related field

Job description

Responsibilities

1. Responsible for collecting and organizing employee salary information, ensuring the accuracy of all taxable income (including wages, bonuses, benefits-in-kind, etc.);
2. Submit employee personal income tax declarations monthly or quarterly as per the requirements of the Inland Revenue Authority of Singapore (IRAS), and ensure timely payment; assist in handling employee tax-related inquiries and issues to ensure tax compliance;
3. Manage daily administrative tasks of the Human Resources Department, including document filing, data organization, and office supplies procurement;
4. Assist in organizing internal training, meetings, and events; support employee onboarding and offboarding processes; maintain the employee information management system to ensure the accuracy and completeness of all records;
5. Employment Pass (EP) application and management, assist employers in preparing EP application materials, including company registration certificates, financial statements, employee educational certificates, etc.;
6. Submit EP applications to the Ministry of Manpower (MOM) of Singapore and track application progress; assist in EP renewals by preparing relevant materials (such as company financial reports, personal tax returns, educational verification, etc.), ensuring compliance with the COMPASS framework;
7. Assist in handling visa renewals and change applications for foreign employees; provide labor policy consultation to ensure compliance with Singapore's labor laws and regulations; regularly update relevant MOM regulations and policies to ensure company operations meet the latest requirements.

Job Requirements

1. Bachelor’s degree or higher, preferably in Human Resources, Administration Management, or a related field.
2. At least 1 year of relevant work experience, with familiarity with Singapore tax and labor regulations.
3. Proficient in Microsoft Office software, with strong data analysis and document management skills; familiar with the online systems of the Inland Revenue Authority of Singapore (IRAS) and the Ministry of Manpower (MOM).
4. Detail-oriented, well-organized, with strong communication and teamwork skills; capable of working efficiently in a fast-paced environment with good time management abilities.
5. Strong written and verbal communication skills in both Chinese and English, able to handle documents and communication proficiently.