HR Admin (Work Pass Application) | 6 Months

PERSOL; Singapore; Hybrid; SGD 50,000 - 73,000; Full time

Job summary

PERSOL is seeking an HR Operations professional in Singapore for a 6 months maternity cover contract. The role follows office hours with a hybrid work arrangement (Mon-Fri). You will manage personnel records, immigration processes, compliance, payroll support, and onboarding/outboarding activities.

The ideal candidate has hands-on experience with government agencies, strong attention to detail, and the ability to multitask in a fast-paced environment. Shortlisted candidates only will be notified.

Qualifications

• Experience in HR Operations or Workforce Administration.
• Hands-on experience dealing with government and regulatory agencies on work passes, immigration, statutory reporting, and compliance matters.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities simultaneously.
• Confident handling HR administration, employee lifecycle processes, and stakeholder queries.
• Proactive, service-oriented, and comfortable working in a fast-paced environment.

Responsibilities

• Maintain accurate and timely personnel records electronically and physically.
• Support workforce administration and immigration matters and applications.
• Manage HR compliance for regulated employees and update regulator change of particulars.
• Attend to emails in generic HR mailbox per SLA.
• Collaborate with People Organization to handle colleagues' queries.
• Handle workforce admin tasks: announcements, intranet, insurance, certificates, invoicing, etc.
• Support onboarding and exit procedures for new hires.
• Mail management for in-country People Organization Team.
• Coordinate statutory reporting (MOM, MAS, etc.)
• Prepare HR-related reports and dashboards.
• Develop SOPs to improve efficiency and align with regional/global policies.
• Oversee vendor relationships to ensure SLA adherence and issue resolution.
• Review and improve Workforce Administration processes; align local policies with global requirements.
• Participate in People Organization projects including HR analytics.
• Support payroll administration when required.

Skills

HR Operations

Work Pass & Immigration

Regulatory compliance

Attention to detail

Multitasking

Stakeholder Mgmt

Fast-paced

Job description

6 months contract, maternity cover - start in Nov

Working arrangement: Office Hours, Mon-Fri, Hybrid

Jobscope

• Maintain accurate and timely personnel records electronically and physically – for archived files.
• Support workforce administration and operations activities such as managing all in-country work pass related and immigration matters and application.
• Manage HR compliance matters for regulated employees, and not limited to, updating change of particulars to regulator.
• Attend to emails in generic HR mailbox following service level agreements.
• Collaborate with wider People Organization team to manage colleagues’ queries in a thoughtful, holistic and timely manner.
• Manage all workforce administrative function such as new staff announcement, intranet maintenance & update, dependent insurance enrolment, preparation of certificate of employment letters, invoice processing and etc.
• Support and execute independently new hire onboarding process and exit procedures.
• Mail management for in-country People Organization Team.
• Coordinate and submission of statutory reporting e.g. MOM surveys, MAS survey etc.
• Prepare reports and presentations on HR-related dashboards.
• Continuous working on building consistent SOPs to enhance work efficiency.
• Manage and is responsible for vendor relationship to ensure service delivery and adherence to the Service Level Agreement and ensure timely addressing of issues or escalations to resolve issues.
• Continuous review for areas of improvement for in-country Workforce Administration processes and make recommendations/solutions; ensure alignment of local organizational and statutory policies and programs with regional and global requirements.
• Participation in People Organization related projects, including involvement in HR analytical function.
• Support and perform payroll administration where required.

Requirements

• Experience in HR Operations or Workforce Administration.
• Hands-on experience dealing with government and regulatory agencies on work passes, immigration, statutory reporting, and compliance matters.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities simultaneously.
• Confident handling HR administration, employee lifecycle processes, and stakeholder queries.
• Proactive, service-oriented, and comfortable working in a fast-paced environment.

We regret to inform that only shortlisted candidates will be notified.