HR Admin [Maternity Cover] | Hybrid

PERSOL; Singapore; Hybrid; SGD 40,000 - 67,000; Full time

Job summary

PERSOL in Singapore is seeking an HR Operations specialist for a 6 months maternity cover, starting in November. You will manage personnel records, payroll support, onboarding and regulatory submissions, working in a hybrid office setting Mon-Fri.

The role requires hands-on experience with government work passes, immigration, compliance, and stakeholder inquiries. You will collaborate with the People Organization team to deliver timely HR services and build SOPs for efficiency.

Qualifications

• Experience in HR Operations or Workforce Administration.
• Hands-on experience dealing with government and regulatory agencies on work passes, immigration, statutory reporting, and compliance matters.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities simultaneously.
• Confident handling HR administration, employee lifecycle processes, and stakeholder queries.

Responsibilities

• Maintain accurate and timely personnel records electronically and physically – for archived files.
• Support workforce administration and operations activities such as managing all in-country work pass related and immigration matters and application.
• Manage HR compliance matters for regulated employees, and not limited to, updating change of particulars to regulator.
• Attend to emails in generic HR mailbox following service level agreements.
• Collaborate with wider People Organization team to manage colleagues’ queries in a thoughtful, holistic and timely manner.
• Manage all workforce administrative function such as new staff announcement, intranet maintenance & update, dependent insurance enrolment, preparation of certificate of employment letters, invoice processing and etc.
• Support and execute independently new hire onboarding process and exit procedures.
• Mail management for in-country People Organization Team.
• Coordinate and submission of statutory reporting e.g. MOM surveys, MAS survey etc.
• Prepare reports and presentations on HR-related dashboards.
• Continuous working on building consistent SOPs to enhance work efficiency.
• Manage and is responsible for vendor relationship to ensure service delivery and adherence to the Service Level Agreement and ensure timely addressing of issues or escalations to resolve issues.
• Continuous review for areas of improvement for in-country Workforce Administration processes and make recommendations/solutions; ensure alignment of local organizational and statutory policies and programs with regional and global requirements.
• Participation in People Organization related projects, including involvement in HR analytical function.
• Support and perform payroll administration where required.

Skills

HR Operations

Workforce Administration

Regulatory compliance

Attention to detail

Job description

6 months contract, maternity cover - start in Nov

Working arrangement: Office Hours, Mon-Fri, Hybrid

JD:

• Maintain accurate and timely personnel records electronically and physically – for archived files.
• Support workforce administration and operations activities such as managing all in-country work pass related and immigration matters and application.
• Manage HR compliance matters for regulated employees, and not limited to, updating change of particulars to regulator.
• Attend to emails in generic HR mailbox following service level agreements.
• Collaborate with wider People Organization team to manage colleagues’ queries in a thoughtful, holistic and timely manner.
• Manage all workforce administrative function such as new staff announcement, intranet maintenance & update, dependent insurance enrolment, preparation of certificate of employment letters, invoice processing and etc.
• Support and execute independently new hire onboarding process and exit procedures.
• Mail management for in-country People Organization Team.
• Coordinate and submission of statutory reporting e.g. MOM surveys, MAS survey etc.
• Prepare reports and presentations on HR-related dashboards.
• Continuous working on building consistent SOPs to enhance work efficiency.
• Manage and is responsible for vendor relationship to ensure service delivery and adherence to the Service Level Agreement and ensure timely addressing of issues or escalations to resolve issues.
• Continuous review for areas of improvement for in-country Workforce Administration processes and make recommendations/solutions; ensure alignment of local organizational and statutory policies and programs with regional and global requirements.
• Participation in People Organization related projects, including involvement in HR analytical function.
• Support and perform payroll administration where required.

Requirements

• Experience in HR Operations or Workforce Administration.
• Hands-on experience dealing with government and regulatory agencies on work passes, immigration, statutory reporting, and compliance matters.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities simultaneously.
• Confident handling HR administration, employee lifecycle processes, and stakeholder queries.
• Proactive, service-oriented, and comfortable working in a fast-paced environment.

We regret to inform that only shortlisted candidates will be notified.