HR & Admin Specialist ( Chinese speaking )

DADACONSULTANTS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A growing Chinese technology startup in Singapore is looking for a Human Resources and Administration Specialist to manage recruitment, payroll, and compliance with local laws. The ideal candidate must have a Bachelor's degree and 2-3 years of relevant experience, preferably in a startup environment. Bilingual proficiency in Mandarin Chinese and English is required for effective communication. Join a dynamic team that values integrity, responsibility, and proactive problem-solving.

Qualifications

• Bachelor's degree or above with at least 2-3 years in HR and Administration.
• Experience in a startup or small office environment preferred.
• Solid understanding of Singapore Employment Act, CPF, and IRAS regulations.

Responsibilities

• Manage the end-to-end recruitment process for local employees.
• Assist in monthly payroll processing and manage employee benefit programs.
• Ensure HR practices comply with the Singapore Employment Act and other laws.
• Serve as the point of contact for local employee inquiries.
• Maintain accurate and confidential employee records.
• Provide administrative support including scheduling and document organization.
• Manage office supplies and liaise with property management.

Job description

Location : Mapletree Business Park

Our client is a Chinese technology startup in Singapore.

Key Responsibilities

Human Resources (Approx. 50%)

• Recruitment & Onboarding: Manage the end-to-end recruitment process for local employees, including job posting, resume screening, interview scheduling, and offer issuance. Provide a comprehensive and smooth onboarding experience for new hires.
• Compensation & Benefits: Assist in monthly payroll processing (e.g., working with external vendors), manage Central Provident Fund (CPF) contributions, and handle the day-to-day administration of employee benefit programs (such as medical insurance and leave management).
• Policy & Compliance: Ensure all HR practices fully comply with the Singapore Employment Act and other relevant laws and regulations. Assist in developing and implementing localized HR policies and procedures.
• Employee Relations: Serve as the first point of contact for local employee inquiries, providing support, addressing questions, and helping to foster a positive and harmonious work environment.
• HR Records: Maintain accurate, confidential, and up-to-date employee files and records in both electronic and hard copy formats.

Administration (Approx. 50%)

• Administrative Support
• Receive visitors and handle daily correspondence and courier services.
• Manage the daily incoming/outgoing office mail, including its registration and distribution.
• Prepare, edit, and organize various documents, reports, presentations, and contracts.
• Assist in meeting scheduling, conference room bookings, and preparing necessary equipment and materials.
• Process new hire access passes, business cards, and other relevant items.
• Office Environment & Supplies Management
• Manage the procurement, inventory, and distribution of office supplies and consumables to ensure timely replenishment.
• Liaise with property management, vendors, and handle related matters.
• Oversee office cleanliness and organization to ensure a good working environment.
• Coordinate the routine maintenance and repairs of office equipment (e.g., printers, water dispensers).
• Team Support & Collaboration
• Assist in planning and organizing company internal events and team-building activities.
• Provide necessary administrative and logistical support to various departments.
• Perform other ad-hoc duties as assigned by the supervisor.

Requirements

Work Experience: Bachelor's degree or above, with at least 2-3 years of relevant experience in Human Resources and Administration. Experience supporting a startup or small office environment is preferred.

Professional Knowledge: Solid understanding of the Singapore Employment Act, Central Provident Fund (CPF), and Inland Revenue Authority of Singapore (IRAS) regulations and related operational procedures.

Language Skills: Fluent in both Mandarin Chinese and English (written and spoken), enabling effective communication with the China headquarters and local team.

Core Skills: Excellent communication and interpersonal skills; strong organizational and time-management abilities; detail-oriented with the capability to handle multiple tasks efficiently.

Personal Attributes: Proactive and able to work independently with limited supervision; demonstrates high integrity and responsibility, handling confidential information with discretion.

Singaporean only