HR admin & receptionist

Private Advertiser; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A private company in Singapore is looking for a Receptionist with HR admin duties. Key responsibilities include welcoming guests, managing courier services, answering calls, and maintaining training records. The ideal candidate should possess excellent interpersonal and communication skills, the ability to handle sensitive information discreetly, and proficiency in Microsoft Office. This role requires multitasking and effective communication to ensure smooth operations within the organization.

Qualifications

• Excellent interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Ability to multi-task.
• Proficient in Microsoft Office and Microsoft Excel.

Responsibilities

• Welcome and assist guests in a professional manner.
• Handle all courier services, internal and externals mails, and parcels.
• Answer, screen, and forward incoming calls to relevant personnel.
• Prepare beverages for guests when necessary.
• Submit postage report to Finance monthly.

Skills

Interpersonal skills

Communication skills

Multi-tasking

Proficient in Microsoft Office

Proficient in Microsoft Excel

Job description

Receptionist Duties

• Welcome and assist guests in a professional manner
• Handle all courier services, internal and externals mails, and parcels
• Answering, screening, and forwarding incoming calls to the relevant personnel
• Prepare beverages for guests when necessary
• Prepare postage report and submit to Finance on a monthly basis

HR Admin Duties

• Ensure timely enrolment for all employees courses and administer employees' training registration forms
• Follow up with course evaluation forms after employees have completed their training
• Prepare training bonds when required
• Maintain accurate records of employees’ training and certification status
• Ensure that training records and reports are updated consistently and accurately
• Handle all passes applications including but not limited to airport pass and PSA pass
• Facilitate door access, ID card printing, and issuance of company properties for new employees
• Monitor, and maintain inventory for pantry supplies, company properties and stationery for HR department
• Assist in employee engagement programs and events
• Follow up on documentation and coordinate with vendors accordingly
• Prepare birthday cards
• Purchase hampers/condolences flowers when needed

Job Requirements

• Excellence interpersonal and communication skills
• Ability to handle sensitive and confidential information with discretion
• Ability to multi-task
• Proficient in Microsoft Office and Microsoft Excel